Manage documents

Hi,

I'd like to update latest documents in network folder. Managers send a document to me, then I post this in the network folder, so everyone who needs this can save or print out.

I wonder I can do this with Excel.

Most of documents are Words and Excels and I have A LOT of them.

I was thinking about Access at first but some people don't have Access program in their computer.
I am sure everyone has Excel!

I want to explain a little about document to an employee who wonder what this document name means and updated date.

I also have a button beside explain, so an employee who knows what it is just print out the document without opening it.

So far, this is what I want to achieve.
Is this possible with Excel?

Thanks in advance.