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Exporting Sheets into templated workbook

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    Exporting Sheets into templated workbook

    I have searched and searched about this topic, but haven't come up with anything that is exactly what I need.
    I am looking for a command button that will pull specific sheets out of a workbook and put them into a templated workbook that has a cover sheet generated, then re save that as a different name.
    Within this workbook i am pulling sheets from, there is originally only one sheet labeled TR. I have a button that copies and creates new sheets from this sheet, which then goes up numerically TR(2), TR(3), and so on. The code I was looking for is for it to grab all the TR sheets and copy them into a templated workbook without the macros or formulas, just the values. Or at the very least just into a new workbook.
    Any help would be greatly appreciated, thank you!!!

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    Re: Exporting Sheets into templated workbook

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    Try that... Amend the blue highlighted code to suit your purpose
    Your template file needs to have a worksheet called "Summary"
    Elegant Simplicity............. Not Always

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    Re: Exporting Sheets into templated workbook

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    The Code I have in red came up with a Run time error '9' Subscript out of range. I honestly have no clue how to fix that...?

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    Re: Exporting Sheets into templated workbook

    Can you send me your workbook ??

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    Re: Exporting Sheets into templated workbook

    Here you go. The button on the TR labeled create new TR will generate a new TR with a higher number, TR(2) TR(3), etc. I only have one TR on there right now because of the file size.
    Attached Files Attached Files

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    Re: Exporting Sheets into templated workbook

    command button 1 is the button with the code I was referring to

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    Re: Exporting Sheets into templated workbook

    I'll see how it behaves at this end and get back to you..

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    Re: Exporting Sheets into templated workbook

    Do you want me to send you the template to?

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    Re: Exporting Sheets into templated workbook

    No that's OK.... This isn't behaving at all LOL......... Will have to try a different approach so I'll be awhile.

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    Re: Exporting Sheets into templated workbook

    Lol ok thank you so much for you help!!

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    Re: Exporting Sheets into templated workbook

    There are more problems to overcome than I'd anticipated
    1. There are a lot of merged cells on the TR sheet..That makes looping or copy/paste problematic.
    2. A lot of the displayed info is pulled from another worksheet by formula. Those cells need to be converted to hard data before export.....
    ........Rolls up sleeves..

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    Re: Exporting Sheets into templated workbook

    Good luck sir!! If you find a way a can better format that TR sheet please let me know, I created it when I was till fairly new to VBA.
    Thanks again!! This will be a dramatic change in how we do things if you can make this work right. The amount of time you will save us will be amazing.

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    Re: Exporting Sheets into templated workbook

    It's very common - done it myself...just trying to work out the best way forward ... I don't want to totally rewrite if i can help it - just trying to find the right balance.

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    Re: Exporting Sheets into templated workbook

    Treatment.xlsm

    Progress Report

    1.Deleted the original code and replaced with more robust code to :-
    a) Duplicate the main worksheet
    b) Replace all formulas on the duplicate sheet with fixed calculated values
    c) Delete all controls on the duplicate sheet.
    d) Transfer the copied worksheet into the archive workbook.

    The code is all in module 1 and I've written it using mini subroutines so it will be easier to maintain and adapt.

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    Last edited by AndyLitch; 04-06-2013 at 06:08 AM.

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    Re: Exporting Sheets into templated workbook

    Compile Error, Syntax error...I just copied all this formula into the command button I was using and changed the path for the template spreadsheet. It highlighted the Private Sub CommandButton1_Click in yellow

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    Re: Exporting Sheets into templated workbook

    I uploaded the file with the progress report... try that..

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    Re: Exporting Sheets into templated workbook

    All it seems to be doing is creating another TR within the same workbook...

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    Re: Exporting Sheets into templated workbook

    The macro ends in the archive workbook..

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    Re: Exporting Sheets into templated workbook

    Lol forgive me I might just be slow this morning, but what does that mean exactly?

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    Re: Exporting Sheets into templated workbook

    What the macro does :-
    a) It creates a copy of the master TB sheet within the same workbook
    b) It scans through the copied sheet replacing all calculted values with fixed (result) values
    c) It opens the archive workbook
    d) It transfers the copied sheet from the master workbook to the archive workbook and stops there.

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    Re: Exporting Sheets into templated workbook

    Its not doing that on my end for some reason. I believe it does a and b, but does not open the archive workbook nor transfer the TR to the archive workbook. Maybe Im not doing something right? I just changed the file path for the archived workbook...

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    Re: Exporting Sheets into templated workbook

    That's very weird... It should fault if it can't find the archive book and I've not put any code in to close it again......

    Are the control buttons deleted on the main sheet ?

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    Re: Exporting Sheets into templated workbook

    The file you sent me when I open it still has control buttons on the TR sheet.

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    Re: Exporting Sheets into templated workbook

    But after you've rune the macro there should be no control buttons on the copied sheet.

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    Re: Exporting Sheets into templated workbook

    Oh yes, it has no buttons. But it does copy to the original sheet, only generating a higher number. There are two TR's on the workbook, TR and TR(2). So when I run the macro it comes up with TR(3) within the same workbook. It doenst do anything to the archived workbook

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    Re: Exporting Sheets into templated workbook

    Maybe I uploaded the wrong workbook..
    Try this I've just tested it..

    Treatment.xlsm

    Code module 1 should have this sub at the top

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    Last edited by AndyLitch; 04-06-2013 at 01:29 PM.

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    Re: Exporting Sheets into templated workbook

    Ok and all I have to do is change the filepath to the Templated workbook I have already created right?

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    Re: Exporting Sheets into templated workbook

    Yep, filepath and file name

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    Re: Exporting Sheets into templated workbook

    Ok heres what I got now. It did transfer the TR. However it changes the number that goes with it. So say there is only one TR, when it updated to the template workbook it adds a number. So it shows TR(2), when it should just say TR.

    Also, If there is more then one TR on the original workbook it only transfers the one you clicked the command button in. I was hoping for it to transfer all of them at once. Sometimes I have up to 35 TR's in a workbook. Now if that is to much of a headache to code, I would be ok with with it only transferring the TR you're in. I also noticed that the company logo pic didnt transfer and a couple of cells for formatted differently. Mainly the Chemical section right in the middle did not maintain there fill.

    Step in the right direction though!

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    Re: Exporting Sheets into templated workbook

    Once we get one worksheet transferring as we want it, we just add a new sub to repeat for each of the worksheets.

    What do you want to do with sheet naming? Maybe rename it to a date or something...

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    Re: Exporting Sheets into templated workbook

    I would prefer it to be labeled TR1, TR2 and on and on. The idea is that I transfer all of the TR's out of the the workbook into a Post Job Report. Its so we can show all the information to the customer we are working for. The rest of the sheets in the workbook are not pertinent to the customer.

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    Re: Exporting Sheets into templated workbook

    Also, the sheets that get transferred to the new workbook I would like to file behind the "Cover" sheet. So its nice and tidy and in order.

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    Re: Exporting Sheets into templated workbook

    Renaming : Done and testing
    Formatting : Reversed................... That was the conversion from formula to value - i used it to check the output was ok

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    Re: Exporting Sheets into templated workbook

    Awesome!! Thank you very much

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    Re: Exporting Sheets into templated workbook

    Sheets ordered from left to right ...
    Now need to just set up and optimise a repeating loop to include all TR sheets in the workbook.

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    Re: Exporting Sheets into templated workbook

    Most excellent.

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    Re: Exporting Sheets into templated workbook

    Treatment.xlsm

    Now loops and transfers all worksheets containing "TR"
    The company Logo is preserved

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    Re: Exporting Sheets into templated workbook

    Now we are getting somewhere! Problem I found though. I have two TR's in the workbook. When I transfer them to the template it saves their sheet name as one number higher then they should. So TR and TR(2) get saved into the template workbook as TR(2) and TR(3).
    I noticed that when the code runs you created another TR to do the copying and removing of formulas, it then transfers and deletes. When I watched it do that you can see that the sheet name is one number higher. When I testes I clicked on the button in TR(2). As the code ran it created a TR(3) temporarily. I am only speculating that that might be the issue.
    Other then that it looks amazing!!!
    Oh one more thing, is there a way you can have it prompt me to save as with the template workbook then close it? That way I can always have a master template with the cover sheet. It will open that document, transfer TR's over, then prompt me to save as so I can create a specific title for it.

    THANK YOU AGAIN!!!

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    Re: Exporting Sheets into templated workbook

    > Sheet numbering fixed. I was just using the total sheet count for numbering but now i've added a function to count the sheets with TR in the title.
    > Save prompt now included at the end.
    > Constants included so now you only have to amend the archive book name once at the very top of the code module. There is also a constant for the default archive directory and one for the full file path of the archive.

    Treatment.xlsm

    These are the three lines you need to amend

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    Re: Exporting Sheets into templated workbook

    OUTSTANDING!!! Works flawlessly. Excellent work!
    I have another question, not sure if its possible but I might as well throw it at ya. The Post job Report we generate will also have sheets in it labeled Zone Totals. It basically is a simplified version of the TR with just totals on it. Is there a way to automatically pull that information from the cells and put them into the totals sheets?
    Now the difficult part Id imagine is that the number of TR's will vary, so the number of Zone Totals sheets will vary. A Zone Totals sheet will have to be created for every TR that gets transferred in. I will attach a file that shows the Zone Totals sheet.

    This request might be a bit easier, The Cover page as info that can be directly pulled from the first TR that gets transferred, can I link those cells somehow? Or have the Cover page auto-populate once the TR's are transferred?

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    Re: Exporting Sheets into templated workbook

    Quote Originally Posted by DataVanMan View Post
    OUTSTANDING!!! Works flawlessly. Excellent work!
    I have another question, not sure if its possible but I might as well throw it at ya. The Post job Report we generate will also have sheets in it labeled Zone Totals. It basically is a simplified version of the TR with just totals on it. Is there a way to automatically pull that information from the cells and put them into the totals sheets?
    Yes

    This request might be a bit easier, The Cover page as info that can be directly pulled from the first TR that gets transferred, can I link those cells somehow? Or have the Cover page auto-populate once the TR's are transferred?
    Probably .........

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    Re: Exporting Sheets into templated workbook

    Whoops sorry, here is the file.
    Attached Files Attached Files

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    Re: Exporting Sheets into templated workbook

    That file was just the Zone Totals. I am having issues shrinking down the cover page so under 1mb. give me a sec

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    Re: Exporting Sheets into templated workbook

    here we go. Cover sheet, TR1 and TR1's Totals Page. Some of the info isnt quite matched, I copied and pasted from a couple documents. I can explain in detail though what needs to be on the totals sheet.
    Attached Files Attached Files

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    Re: Exporting Sheets into templated workbook

    OK - I have them safely stashed away in the project folder

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    Re: Exporting Sheets into templated workbook

    Thank you again! You have been tremendous help!!

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    Re: Exporting Sheets into templated workbook

    Anytime .. You're welcome... Are you opening a new thread for the data summary ?

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    Re: Exporting Sheets into templated workbook

    I do not think that is necessary. Do you?

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    Re: Exporting Sheets into templated workbook

    Not really necessary, no..
    Question... Why don't you have the zone totals at the front of your archive book ?

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    Re: Exporting Sheets into templated workbook

    Just threw them in there so you can see what they look like. The order would be Cover page, then first TR with its respective Zone Total, then TR2 with its Zone Total page and so on.

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    Re: Exporting Sheets into templated workbook

    Suggestion........ Instead of having a separate worksheet for each zone total - can we not just have a single database sheet with all the totals in a single table ?

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    Re: Exporting Sheets into templated workbook

    The Totals have to be broke down into each Zone. However, if there is a way to put each zone all on one sheet but maintain Each Zone I do not see a problem with it. And maybe at the end have a totals/averages column for the entire job, all the zones added up. Im guessing that will probably be a way easier task.

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    Re: Exporting Sheets into templated workbook

    Yep and you can also use pivot tables to help display a full breakdown.
    ... I'll get cracking.

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    Re: Exporting Sheets into templated workbook

    Awesome. That is one thing I have never deviled into is pivot tables. Now I am intrigued...

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    Re: Exporting Sheets into templated workbook

    Simple question i am sure, but how do you make cells from being edited? I know how to lock and protect, but I have seen worksheets before where the cell area is grey, and when you click anywhere you cant select any cell at all, as if they are not there...

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    Re: Exporting Sheets into templated workbook

    Like this, go to the sheet that says JSA, then look off to the right at the grey area where there is text
    Attached Files Attached Files

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    Re: Exporting Sheets into templated workbook

    To prevent cells being edited is a two step process
    1. They need to be "Locked" and
    2. The sheet then needs to be protected
    ........ The dual system means you can have a mix of protected and unprotected cells. (Which is nice)

    it's a piece of cake
    I'll tell you all about it one day but first, I need some info from you........

    Clean Total M85
    ISIP O24
    Total 100 Mesh
    Total 20/40 White
    Total 20/40 MG Light
    Total XL Fluid R24
    Total Linear Pad R21
    Total XL Pad R22
    Flush R25
    Frac Gradient O28
    Average Rate R28
    Average Pressure O23
    Max Rate R27
    Max Pressure O22
    SG-15G
    CX-10
    BF-400
    CS-14
    NE-21
    FRA-5
    EGB-16HT

    The right hand column is the cell location where the data is being pulled from... Where there are blanks, i'm not sure where the data is being pulled from ... can you put in the cell locs ?
    Last edited by AndyLitch; 04-07-2013 at 02:01 PM.

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    Re: Exporting Sheets into templated workbook

    Right, but when I did that you can still click within a cell, it just beeps at you and says you cannot edit because it is protected. If you notice on that sheet i sent you, you cannot even select any of the cells in the grey area on the right. That's what I am looking for.

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    Re: Exporting Sheets into templated workbook

    Try this on a blank worksheet.

    1.Select all cells
    2.Right click and select "Format" from the popup
    3.Then select the protection tab in the dialogue
    4. Ensure the protection check box is selected (black on white/ not grey and ghosted).. If it's ghosted - keep clicking on it till it turns black (once or twice)
    ............ Now all your cells on the ws are in protected mode
    5. Select a small group of cell on the same worksheet and do the opposite - make them unprotected.
    6. Now go to the Review tab and select "Protect sheet" ........ don't bother with a password for now

    Now try typing something into a protected and unprotected cell

    When you select protect worksheet you are presented with options (2 selected by defaul"... If you uncheck them you can prevent ppl from even selecting cells.
    Last edited by AndyLitch; 04-07-2013 at 02:12 PM.

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    Re: Exporting Sheets into templated workbook

    Well that was easy lol. Give me a couple I will get you the info you are requesting.

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    Re: Exporting Sheets into templated workbook

    Ok I got all the formatting changed up and all the formulas put in where the right column is pulling its data from.
    Now on the left column, where it says Proppants 1-3, Those need to be linked to cells A35-37 on the TR.
    The liquid chems need to be linked to cells H22-28 and the drychems linked to H30-31.

    I attached the updates example
    Attached Files Attached Files

  62. #62
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    Re: Exporting Sheets into templated workbook

    Nice one .. Thanks...
    The macro will replace the functions though... All formulae will be replaced by hard data making it a one shot deal ...

  63. #63
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    Re: Exporting Sheets into templated workbook

    Oh thats fine. I just stuck formulas in there so you can see where the reference the TR.

  64. #64
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    Re: Exporting Sheets into templated workbook

    How is everything going?

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