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Split Macro modification to Split into new Workbooks instead of sheets within one workbook

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  1. #1
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    Split Macro modification to Split into new Workbooks instead of sheets within one workbook

    I have a macro that splits data into separate sheets within the workbook based on a specific field. I now need to split into separate workbooks based on that field instead of into separate sheets.

    Many thanks to Ron deBruin for the original macro and Alphafrog for the assistance in customizing it for my needs.

    I tried searching the forum for possible solutions, but couldn't come up with the right keywords to narrow the search down from the 1000+ results.

    Can someone tell me how to modify this and/or point me to a macro that is already set up to do this?

    Thanks in advance!



    Sub Copy_To_Worksheets_2()
    'Note: This macro use the function LastRow and SheetExists
        Dim My_Range As Range
        Dim FieldNum As Long
        Dim CalcMode As Long
        Dim ViewMode As Long
        Dim ws2 As Worksheet
        Dim Lrow As Long
        Dim cell As Range
        Dim CCount As Long
        Dim WSNew As Worksheet
        Dim ErrNum As Long
        Dim DestRange As Range
        Dim Lr As Long
    
        'Set filter range on ActiveSheet: A9 is the top left cell of your filter range
        'and the header of the first column, D is the last column in the filter range.
        'You can also add the sheet name to the code like this :
        'Worksheets("Sheet1").Range("A9:D" & LastRow(Worksheets("Sheet1")))
        'No need that the sheet is active then when you run the macro when you use this.
        Set My_Range = Range("A9:Y" & LastRow(ActiveSheet))
        My_Range.Parent.Select
    
        If ActiveWorkbook.ProtectStructure = True Or _
           My_Range.Parent.ProtectContents = True Then
            MsgBox "Sorry, not working when the workbook or worksheet is protected", _
                   vbOKOnly, "Copy to new worksheet"
            Exit Sub
        End If
    
        'This example filters on the first column in the range(change the field if needed)
        'In this case the range starts in A so Field:=1 is column A, 2 = column B, ......
        FieldNum = 6
    
        'Turn off AutoFilter
        My_Range.Parent.AutoFilterMode = False
    
        'Change ScreenUpdating, Calculation, EnableEvents, ....
        With Application
            CalcMode = .Calculation
            .Calculation = xlCalculationManual
            .ScreenUpdating = False
            .EnableEvents = False
        End With
        ViewMode = ActiveWindow.View
        ActiveWindow.View = xlNormalView
        ActiveSheet.DisplayPageBreaks = False
    
        'Add a worksheet to copy the a unique list and add the CriteriaRange
        Set ws2 = Worksheets.Add
    
        With ws2
            'first we copy the Unique data from the filter field to ws2
            My_Range.Columns(FieldNum).AdvancedFilter _
                    Action:=xlFilterCopy, _
                    CopyToRange:=.Range("A1"), Unique:=True
    
            'loop through the unique list in ws2 and filter/copy to a new sheet
            Lrow = .Cells(Rows.Count, "A").End(xlUp).Row
            For Each cell In .Range("A2:A" & Lrow)
    
                My_Range.Parent.Select
                'Filter the range
                My_Range.AutoFilter Field:=FieldNum, Criteria1:="=" & _
                 Replace(Replace(Replace(cell.Value, "~", "~~"), "*", "~*"), "?", "~?")
    
                'Check if there are no more then 8192 areas(limit of areas)
                CCount = 0
                On Error Resume Next
                CCount = My_Range.Columns(1).SpecialCells(xlCellTypeVisible) _
                         .Areas(1).Cells.Count
                On Error GoTo 0
                If CCount = 0 Then
                    MsgBox "There are more than 8192 areas for the value: " & cell.Value _
                         & vbNewLine & "It is not possible to copy the visible data." _
                         & vbNewLine & "Tip: Sort your data before you use this macro.", _
                           vbOKOnly, "Split in worksheets"
                Else
                    'Add a new worksheet or set a reference to a existing sheet
                    If SheetExists(cell.Text) = False Then
                        Set WSNew = Worksheets.Add(After:=Sheets(Sheets.Count))
                        On Error Resume Next
                        WSNew.Name = cell.Value
                        If Err.Number > 0 Then
                            ErrNum = ErrNum + 1
                            WSNew.Name = "Error_" & Format(ErrNum, "0000")
                            Err.Clear
                        End If
                        On Error GoTo 0
                        'Copy top tally rows
                        My_Range.Parent.Rows("1:8").Copy
                        WSNew.Range("A1").PasteSpecial xlPasteAll
                        Set DestRange = WSNew.Range("A9")
                    Else
                        Set WSNew = Sheets(cell.Text)
                        Lr = LastRow(WSNew)
                        Set DestRange = WSNew.Range("A" & Lr + 1)
                    End If
    
                    'Copy the visible data to the worksheet
                    My_Range.SpecialCells(xlCellTypeVisible).Copy
                    With DestRange
                        .Parent.Select
                        ' Paste:=8 will copy the columnwidth in Excel 2000 and higher
                        ' Remove this line if you use Excel 97
                        .PasteSpecial xlPasteAll
                                                                    
                        Application.CutCopyMode = False
                        .Select
                    End With
                End If
    
                ' Delete the header row if you copy to a existing worksheet
                If Lr > 1 Then WSNew.Range("A" & Lr + 1).EntireRow.Delete
    
                'Show all data in the range
                My_Range.AutoFilter Field:=FieldNum
    
            Next cell
    
            'Delete the ws2 sheet
            On Error Resume Next
            Application.DisplayAlerts = False
            .Delete
            Application.DisplayAlerts = True
            On Error GoTo 0
    
        End With
    
        'Turn off AutoFilter
        My_Range.Parent.AutoFilterMode = False
    
        If ErrNum > 0 Then
            MsgBox "Rename every WorkSheet name that start with ""Error_"" manually" _
                 & vbNewLine & "There are characters in the name that are not allowed" _
                 & vbNewLine & "in a sheet name or the worksheet already exist."
        End If
    
        'Restore ScreenUpdating, Calculation, EnableEvents, ....
        My_Range.Parent.Select
        ActiveWindow.View = ViewMode
        With Application
            .ScreenUpdating = True
            .EnableEvents = True
            .Calculation = CalcMode
        End With
    
    End Sub
    Function LastRow(sh As Worksheet)
        On Error Resume Next
        LastRow = sh.Cells.Find(What:="*", _
                                After:=sh.Range("A1"), _
                                Lookat:=xlPart, _
                                LookIn:=xlValues, _
                                SearchOrder:=xlByRows, _
                                SearchDirection:=xlPrevious, _
                                MatchCase:=False).Row
        On Error GoTo 0
    End Function
    Function SheetExists(SName As String, _
                         Optional ByVal WB As Workbook) As Boolean
    'Chip Pearson
        On Error Resume Next
        If WB Is Nothing Then Set WB = ThisWorkbook
        SheetExists = CBool(Len(WB.Sheets(SName).Name))
    
    End Function
    Last edited by arlu1201; 06-26-2012 at 11:35 AM. Reason: Use code tags in future.

  2. #2
    Forum Expert JBeaucaire's Avatar
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    Re: Split Macro modification to Split into new Workbooks instead of sheets within one work

    'ONE SHEET to WORKBOOKS (1)
    Here's a macro for taking a sheet with data and creating individual wbs from each unique value in a chosen column. The date is added to the workbook names to give a reference as to when the wbs were created.
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  3. #3
    Forum Expert JBeaucaire's Avatar
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    Re: Split Macro modification to Split into new Workbooks instead of sheets within one work

    How'd that work for you?

    If that takes care of your need, please select Thread Tools from menu above and set this topic to SOLVED.

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