Automatic Email Macro

**Jrockusa** · 01-22-2010, 11:22 AM

Hello,

I am using the below code to automatically email excel reports via Lotus Notes and it works great. My question is that at times I will run this macro and there will be no report to send that day (an error obviously will occur as the macro cant locate the file). Is there an IF, THEN statement I can include in the code so if the file does not exist the macro should simply end? Any help would be appreciated. Thanks!

'Set up the objects required for Automation into lotus notes
    Dim Maildb As Object 'The mail database
    Dim UserName As String 'The current users notes name
    Dim MailDbName As String 'THe current users notes mail database name
    Dim MailDoc As Object 'The mail document itself
    Dim AttachME As Object 'The attachment richtextfile object
    Dim Session As Object 'The notes session
    Dim EmbedObj As Object 'The embedded object (Attachment)
    Dim stSignature As String
    
    'Start a session to notes
    Set Session = CreateObject("Notes.NotesSession")
    'Get the sessions username and then calculate the mail file name
    'You may or may not need this as for MailDBname with some systems you
    'can pass an empty string
    UserName = Session.UserName
    MailDbName = Left$(UserName, 1) & Right$(UserName, (Len(UserName) - InStr(1, UserName, " "))) & ".nsf"
    'Open the mail database in notes
    Set Maildb = Session.GETDATABASE("", MailDbName)
     If Maildb.IsOpen = True Then
          'Already open for mail
     Else
         Maildb.OPENMAIL
     End If
    'Set up the new mail document
    Set MailDoc = Maildb.CREATEDOCUMENT
    MailDoc.Form = "Memo"
    
    'Attach Your Signature
    stSignature = Maildb.GetProfileDocument("CalendarProfile") _
                                            .GetItemValue("Signature")(0)
    
    'MailDoc.Recipient = Recipient
    Addressee = "Jerad.Pearson@usbank.com"
    Recipient = Split(Addressee, ",")
    MailDoc.sendto = Recipient
    
    'MailDoc.Recipient = CopyTo
    'MailDoc.copyto = "Jerad.Pearson@usbank.com"
    
    'MailDoc.Recipient = BlindCopyTo
    'MailDoc.blindcopyto = "Jerad.Pearson@usbank.com"
    
    'MailDoc.Subject = Subject
    MailDoc.Subject = "Retail Processing Report"
    'MailDoc.Body = BodyText
    MailDoc.Body = "Hello,  Attached you will find a copy of your Error Report." & stSignature
    'MailDoc.SAVEMESSAGEONSEND = SaveIt
    MailDoc.SAVEMESSAGEONSEND = True
    
    'Set up the embedded object and attachment and attach it
    Attachment = "G:\Share\Financial and Quality Control and Training\Reporting\Transfer Agency\Data Information\Processing Team 1.xls"
    If Attachment <> "" Then
        Set AttachME = MailDoc.CREATERICHTEXTITEM("Attachment")
        Set EmbedObj = AttachME.EmbedObject(1454, "", Attachment, "Attachment")
       
    End If
    'Send the document
   MailDoc.SEND 0, Recipient
    'Clean Up
    Set Maildb = Nothing
    Set MailDoc = Nothing
    Set AttachME = Nothing
    Set Session = Nothing
    Set EmbedObj = Nothing
End Sub

**Richard Buttrey** · 01-22-2010, 12:19 PM

Hi,

Try putting an 'Else' in the bit of code which attaches the file. e.g

 If Attachment <> "" Then
        Set AttachME = MailDoc.CREATERICHTEXTITEM("Attachment")
        Set EmbedObj = AttachME.EmbedObject(1454, "", Attachment, "Attachment")
 Else
        Exit Sub
 End If

**Jrockusa** · 01-22-2010, 12:36 PM

Hello Richard,

I did as you said and it did not work. I get the below error message:

Run-time error '7225':

File G:\Share\Financial and Quality Control and Training\Reporting\Transfer Agency\Data Information\Processing Team 1.xls not found

Any additional thoughts?

**Richard Buttrey** · 01-22-2010, 12:55 PM

Hi,

Sorry, my fault. I missed the point that the attachment is actually being predefined and that filename therefore always exists as a string but not necessarily as a file.

Try instead

If Attachment <> "" Then
        On Error Goto NoFile
        Set AttachME = MailDoc.CREATERICHTEXTITEM("Attachment")
        Set EmbedObj = AttachME.EmbedObject(1454, "", Attachment, "Attachment")
End If
    'Send the document
   MailDoc.SEND 0, Recipient
    'Clean Up
    Set Maildb = Nothing
    Set MailDoc = Nothing
    Set AttachME = Nothing
    Set Session = Nothing
    Set EmbedObj = Nothing
    On Error Goto 0
Exit Sub

NoFile:
Exit Sub

End Sub