Reporting tool

[tomsheek]

Hello All,
I have work meeting tomorrow and I need to create tool for my colleague which will be able to :

1) sheet accrual:
sum for each column (F ... -> BU)
(in the new sheet + columns in format from

"9000 --> Prov.CP en cours" to "9000" only
"9001 --> Prov.CP acquis " to "9001" only
9002 --> Prov.CP Reliquat to "9002" only

(text to columns? )

2) sheet Analyseur

the most important will be the column "E", it is necessary to find all the "Codes" mentionned in the sheet Accrual (so 9000, 9001, 9002,....) copy them to the new sheet and to column "V" please apply fonction
=IF(ISNUMBER(V2)=FALSE();LEFT(V2;FIND("-";V2;1)-1)*(-1);V2)
to get numbers in correct format, please do pivot table

3) sheet OD_PAIE:
Column A
text to columns-> we are only interessed by the values *4xxxxx
the rest could be deleted,, and column "B" text to columns -> find all the "Codes" mentionned in the sheet Accrual (so 9000, 9001, 9002,....) hte rest could be deleted, please do a pivot to the next sheet

so, the result could be pivot table for each sheet and the by the fonction VLOOKUP, we could get the vaules into sheet "TOTAL"

please help me creating good tool which could be used each month for this summary.

P.S: the reports look will not change, but there could be much more rows (650.000), that´s why my old attempts are not succesfull

please ignore my bad English and if needed , don´t hesitate to ask me

/as i have toruble to attach the file, you could simply download it from here:

http://uploading.com/files/3eb9d3a8/Projekt.xlsx/

[royUK]

To best describe or illustrate your problem you would be better off attaching a dummy workbook, the workbook should contain the same structure and some dummy data of the same type as the type you have in your real workbook - so, if a cell contains numbers & letters in this format abc-123 then that should be reflected in the dummy workbook. Don't upload a picture when you have a workbook. None of us is inclined to recreate your data. Upload the workbook and manually add an 'after' situation so that we can see what you expect. In addition clearly explain how you get the results.

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[tomsheek]

hi, i have already uploaded dummy file onto website as it was bigger than allowed size 1mB.

you could find the website here :

please keep me informed if anything is not clear

[tomsheek]

dummy file has been modified to obtain less than allowed 1MB size.
Please consider, that each sheet could obtain more than 600.000 rows, thanksin advance for your kind help

[tomsheek]

anyone will help, please?

[arlu1201]

Are you looking for functions or VBA?

[tomsheek]

vba will be better

[tomsheek]

nobody has some news?

[arlu1201]

Will work something out for you today.

[tomsheek]

great, If you need some additional information, please ask me.

[arlu1201]

I need some clarifications -

1) sheet accrual:
sum for each column (F ... -> BU)
(in the new sheet + columns in format from

"9000 --> Prov.CP en cours" to "9000" only
"9001 --> Prov.CP acquis " to "9001" only
9002 --> Prov.CP Reliquat to "9002" only

(text to columns? )

Since you just need the numbers - 9000, 9001, etc, these can be obtained with a simple left function like =left(A1,4) because i observed that all such columns are only 4 numbers long.

Secondly -

sheet Analyseur

the most important will be the column "E", it is necessary to find all the "Codes" mentioned in the sheet Accrual (so 9000, 9001, 9002,....) copy them to the new sheet and to column "V" please apply function
=IF(ISNUMBER(V2)=FALSE();LEFT(V2;FIND("-";V2;1)-1)*(-1);V2)
to get numbers in correct format, please do pivot table

This gives me -9000, -9001, etc. Is there a specific reason why the - sign should be there? Also, what kind of pivot table do you need? What are the fields to be used?

Lastly -

3) sheet OD_PAIE:
Column A
text to columns-> we are only interested by the values *4xxxxx
the rest could be deleted,, and column "B" text to columns -> find all the "Codes" mentioned in the sheet Accrual (so 9000, 9001, 9002,....) the rest could be deleted, please do a pivot to the next sheet

The codes can be easily located. However, again you have mentioned that you need a pivot. What are the fields?

[tomsheek]

1) sure, that´s it.
2) no, the problem is in column "V" as there are several fields which are not mapped as number (p.ex . 1234 - ) you need to locate "-" and convert this field as number
3)od_paie:
for column A : leftA2,2 (to obtain *4),
for column B : leftB2,2 ( to get codes 9000, 9001, ....
then do a pivot for values from sheet acrrual (9000, 9001,....)

hope it helps a little...

[arlu1201]

Please provide the pivot fields to be used. I am not well-versed with your data so its better if you let me know which fields to use so i can include it in the macro.

[tomsheek]

1) sheet ACCRUAL:
sum of each column

2) sheet ANALYSEUR:
pivot :column "E" "Wage type" and column "V" "Amount"
(on column "V" you need to apply fonction "=IF(ISNUMBER(V2)=FALSE();LEFT(V2;FIND("-";V2;1)-1)*(-1);V2)" to obtain cells in number format)

3) od_paie:
for column A : leftA2,2 (to obtain *4) (the rest is not interesting)
for column B : leftB2,2 ( to get codes 9000, 9001, ....
then do a pivot for values from sheet acrrual (9000, 9001,....)

for each sheet, you could create new sheet with pivot table (or sum( in case of ACCRUAL)

[nilem]

hi tomsheek
I tried to make two buttons 'Acrrual' and 'Analyseur' on a sheet TOTAL. But with OD_PAE not clear: are you need the difference between 'Montnt déb.' and 'Montnt créd.'?

[tomsheek]

hi nilem,
thanks for your help, it looks amazing.
principal is that Montnt déb is positive amount and Montnt créd. is negative amount, if you could also assign them some fonctionality, it would be perfect.

[tomsheek]

nilem, 1 remark to your excellent work.
I have new confirmation from my colleague - in sheet Analyseur - these values in column "V" which are not numbers (p.ex 345- )
, should be deleted, so we only operate with numbers, so no converting to numbers, is it possible to add this fonction into your work?

thanks in advance and sorry for late reply...

[nilem]

See attachment.
If the fractional part delimiter of your operating system is a point (.), then you will not need a green 'helper arrow'.

[tomsheek]

great !
thanks for your kind help, it works fine !

[tomsheek]

Hello all,
it works great, but I need small modification of this file.
Problem is that we have sometimes more rows for some employees in sheet Analyseur. Is it possible to modify the file to give us exact results?

if something is not clear , please ask me.

Thanks in advance for your kind help.

tomsheek

[nilem]

Hello, Tomsheek. I have not found depending on the number of rows in 'Analyseur' worksheet. Can you attach a sample file with your problem?