Copy data from excel sheet to powerpoint

Hi,

I am looking to copy some data from an excel sheet to an already existing powerpoint presentation. I do not want to open a new instance of powerpoint but paste the selected data into an already existing ppt. Can anyone help me out with this?

Thanks,
Amid.

Is this something you want to do manually or automatically. A bit more background information about how and when and why would help. Is it always the same info to the same place?

If it is a one off copy and paste should work

Hi,

I am looking to copy data from 48 sheets in a workbook onto a powerpoint presentation. The range of data differs from sheet-to-sheet. I have a macro that copies data from a single worksheet and pastes it onto a ppt slide. Here is tha macro I am using:

Sub Copy_Paste_to_PowerPoint()

'Requires a reference to the Microsoft PowerPoint Library via the Tools - Reference menu in the VBE
Dim ppApp As PowerPoint.Application
Dim ppSlide As PowerPoint.Slide

Dim SheetName As String
Dim TestRange As Range
Dim TestSheet As Worksheet
Dim TestChart As ChartObject

Dim PasteChart As Boolean
Dim PasteChartLink As Boolean
Dim ChartNumber As Long

Dim PasteRange As Boolean
Dim RangePasteType As String
Dim RangeName As String
Dim AddSlidesToEnd As Boolean
Dim shts As Worksheet
'Parameters

'SheetName - name of sheet in Excel that contains the range or chart to copy

'PasteChart -If True then routine will copy and paste a chart
'PasteChartLink -If True then Routine will paste chart with Link; if = False then paste chart no link
'ChartNumber -Chart Object Number
'
'PasteRange - If True then Routine will copy and Paste a range
'RangePasteType - Paste as Picture linked or unlinked, "HTML" or "Picture". See routine below for exact values
'RangeName - Address or name of range to copy; "B3:G9" "MyRange"
'AddSlidesToEnd - If True then appednd slides to end of presentation and paste. If False then paste on current slide.

'use active sheet. This can be a direct sheet name



SheetName = Sheet2.Name

'Setting PasteRange to True means that Chart Option will not be used
PasteRange = True
RangeName = ("b2:g16") '"MyRange"
RangePasteType = "Picture"
RangeLink = True

PasteChart = False
PasteChartLink = True
ChartNumber = 1

AddSlidesToEnd = False


'Error testing
On Error Resume Next
Set TestSheet = Sheets(SheetName)
Set TestRange = Sheets(SheetName).Range(RangeName)
Set TestChart = Sheets(SheetName).ChartObjects(ChartNumber)
On Error GoTo 0

If TestSheet Is Nothing Then
MsgBox "Sheet " & SheetName & " does not exist. Macro will exit", vbCritical
Exit Sub
End If

If PasteRange And TestRange Is Nothing Then
MsgBox "Range " & RangeName & " does not exist. Macro will exit", vbCritical
Exit Sub
End If

If PasteRange = False And PasteChart And TestChart Is Nothing Then
MsgBox "Chart " & ChartNumber & " does not exist. Macro will exit", vbCritical
Exit Sub
End If


'Look for existing instance
On Error Resume Next
Set ppApp = GetObject(, "PowerPoint.Application")
On Error GoTo 0

'Create new instance if no instance exists
If ppApp Is Nothing Then Set ppApp = New PowerPoint.Application
'Add a presentation if none exists
If ppApp.Presentations.Count = 0 Then ppApp.Presentations.Add

'Make the instance visible
ppApp.Visible = True

'Check that a slide exits, if it doesn't add 1 slide. Else use the last slide for the paste operation
If ppApp.ActivePresentation.Slides.Count = 0 Then
Set ppSlide = ppApp.ActivePresentation.Slides.Add(1, ppLayoutBlank)
Else
If AddSlidesToEnd Then
'Appends slides to end of presentation and makes last slide active
ppApp.ActivePresentation.Slides.Add ppApp.ActivePresentation.Slides.Count + 1, ppLayoutBlank
ppApp.ActiveWindow.View.GotoSlide ppApp.ActivePresentation.Slides.Count
Set ppSlide = ppApp.ActivePresentation.Slides(ppApp.ActivePresentation.Slides.Count)
Else
'Sets current slide to active slide
Set ppSlide = ppApp.ActiveWindow.View.Slide
End If
End If

'Options for Copy & Paste Ranges and Charts
If PasteRange = True Then
'Options for Copy & Paste Ranges
If RangePasteType = "Picture" Then
'Paste Range as Picture
Worksheets(SheetName).Range(RangeName).Copy
ppSlide.Shapes.PasteSpecial(ppPasteDefault, link:=RangeLink).Select
ppApp.ActiveWindow.Selection.ShapeRange.Left = 50
ppApp.ActiveWindow.Selection.ShapeRange.Top = 100

Else
'Paste Range as HTML
Worksheets(SheetName).Range(RangeName).Copy
ppSlide.Shapes.PasteSpecial(ppPasteHTML, link:=RangeLink).Select
End If
Else
'Options for Copy and Paste Charts
Worksheets(SheetName).Activate
ActiveSheet.ChartObjects(ChartNumber).Select
If PasteChartLink = True Then
'Copy & Paste Chart Linked
ActiveChart.ChartArea.Copy
ppSlide.Shapes.PasteSpecial(link:=True).Select
Else
'Copy & Paste Chart Not Linked
ActiveChart.CopyPicture Appearance:=xlScreen, Size:=xlScreen, Format:=xlPicture
ppSlide.Shapes.Paste.Select
End If
End If

'Center pasted object in the slide
'ppApp.ActiveWindow.Selection.ShapeRange.Align msoAlignCenters, True
'ppApp.ActiveWindow.Selection.ShapeRange.Align msoAlignMiddles, True

AppActivate ("Microsoft PowerPoint")
Set ppSlide = Nothing
Set ppApp = Nothing

End Sub

I need a macro which calls this particular macro 48 times and copies a different range of data each time depending on the sheet name. In other words, I need to vary SheetName and RangeName each time I call Copy_Paste_to_Powerpoint. Please help me out with this.

Thanks,
Amid.

Hi,

Regarding my previous post, I have decided to use the switch statement to select different sheets and select a range for each sheet to paste into the powerpoint. But I cant get a hang of the syntax that I have to use here. Can you please help me out with this?

Thanks.