Sending automatic e-mail from Xl

Hello all, this is my first post here. Seeing how people are amazingly good at excel, I definately could use some of your help.

Basically here is the situation, I have a list of items (ranges from cellA1 to A143). I want to create an automatic e-mail when each item gets to a certain number (for example resistors go down to 200, I need an e-mail to remind me to purchase more). I managed to write a macro with VBA that works fine when I refer one specific cell. Here is what I had written:

Private Sub Worksheet_Calculate()

Flux = Range("S13").Value
If Flux > 500 Then

Dim Address As String, Subject As String
Dim Body As String, Hyper As String

Address = "...(I had a valid e-mail in here)"
Subject = "The " & Range("S13") & " desk has a flux above $500mm"

Body = "The " & Range("A13") & " inventoryshows a flux of " & Format(Range("D13").Value, "$##,###") &

Hyper = "mailto:" & Address & "?subject=" & Subject & "&body=" & Body
ActiveWorkbook.FollowHyperlink (Hyper)


End If
End Sub

So I want to know if somebody could help me set this up to look at the range of cells and send me an e-mail for each individual item. Basically what I need excel to do is look at every item in my inventory and send me an email for each item individually (I want to see one item per email). If anybody could help me or point me as to what to change I would greatly appreciate it.

I am an extreme noob when it comes to VBA so thanks for any help!

Private Sub Worksheet_Calculate()
Dim Address As String, Subject As String
Dim Body As String, Hyper As String
Static Flag(1 to 143) as Boolean
for i = 1 to 143

Select case i
Case 1 ' widgets
' code for widgets
Case 2 ' deltas
' code for deltas
. . .
Case 13 ' code for flux
Flux = Range("S" & i).Value
If Flux > 500 Then
if Flag(i) = False then
Flag(i) = True
Address = "...(I had a valid e-mail in here)"
Subject = "The " & Range("S" & i) & " desk has a flux above $500mm"
Body = "The " & Range("A" & i) & " inventoryshows a flux of " & _
Format(Range("D" & i).Value, "$##,###") &
Hyper = "mailto:" & Address & "?subject=" & Subject & "&body=" & Body
ActiveWorkbook.FollowHyperlink (Hyper)
end if
else
Flag(i) = False
end if

. . .
end Select
Next i

End If
End Sub

--
Regards,
Tom Ogilvy


"JBCIB" wrote:

>
> Hello all, this is my first post here. Seeing how people are amazingly
> good at excel, I definately could use some of your help.
>
> Basically here is the situation, I have a list of items (ranges from
> cellA1 to A143). I want to create an automatic e-mail when each item
> gets to a certain number (for example resistors go down to 200, I need
> an e-mail to remind me to purchase more). I managed to write a macro
> with VBA that works fine when I refer one specific cell. Here is what I
> had written:
>
> Private Sub Worksheet_Calculate()
>
> Flux = Range("S13").Value
> If Flux > 500 Then
>
> Dim Address As String, Subject As String
> Dim Body As String, Hyper As String
>
> Address = "...(I had a valid e-mail in here)"
> Subject = "The " & Range("S13") & " desk has a flux above $500mm"
>
> Body = "The " & Range("A13") & " inventoryshows a flux of " &
> Format(Range("D13").Value, "$##,###") &
>
> Hyper = "mailto:" & Address & "?subject=" & Subject & "&body=" & Body
> ActiveWorkbook.FollowHyperlink (Hyper)
>
>
> End If
> End Sub
>
> So I want to know if somebody could help me set this up to look at the
> range of cells and send me an e-mail for each individual item.
> Basically what I need excel to do is look at every item in my inventory
> and send me an email for each item individually (I want to see one item
> per email). If anybody could help me or point me as to what to change I
> would greatly appreciate it.
>
> I am an extreme noob when it comes to VBA so thanks for any help!
>
>
> --
> JBCIB
> ------------------------------------------------------------------------
> JBCIB's Profile: http://www.excelforum.com/member.php...o&userid=33794
> View this thread: http://www.excelforum.com/showthread...hreadid=535620
>
>

Thanks for your reply! Just so I understand correctly, every time you wrote case 1'widgets'.... I basically am listing out every item in my inventory? Thanks again. I am going to try this now.

i loops from 1 to 143. Inside the loop, you use the case statement to write
code specific to that row

Case 1 ' for example row 1 is widgets
' code for widgets
Case 2 ' for example row 2 is blocks
' code for blocks

.. . .
Case 143 ' for example, row 143 is Pulleys
' code for pulleys

end Select

--
Regards,
Tom Ogilvy


"JBCIB" wrote:

>
> Thanks for your reply! Just so I understand correctly, every time you
> wrote case 1'widgets'.... I basically am listing out every item in my
> inventory? Thanks again. I am going to try this now.
>
>
> --
> JBCIB
> ------------------------------------------------------------------------
> JBCIB's Profile: http://www.excelforum.com/member.php...o&userid=33794
> View this thread: http://www.excelforum.com/showthread...hreadid=535620
>
>

Thought so. Thanks for your help and clarifying that. I'll post later how all this works out.

I keep getting an error when running it. It says:

End If without block if

Are we missing an If statement somewhere?

In Tom's sample code, the last two lines:

End If
End Sub

should be:

Next i
End Sub

(just a typo)

JBCIB wrote:
>
> I keep getting an error when running it. It says:
>
> End If without block if
>
> Are we missing an If statement somewhere?
>
> --
> JBCIB
> ------------------------------------------------------------------------
> JBCIB's Profile: http://www.excelforum.com/member.php...o&userid=33794
> View this thread: http://www.excelforum.com/showthread...hreadid=535620

--

Dave Peterson

Thanks for clarifying that. I don't know what I am doing, but it is not working.
I must be making a mistake with the select cases.
"Code for widgets" does that mean I write for example what row it is? Sorry for asking such a silly question, but I really have no clue at all here. Thanks again for your help.

Yep. That's exactly what you need to do.

There may be different ways to loop through those rows--but depending on what
the email should say and what your flags/cutoffs are, you may need to code each
option explicitly.

An alternative...

Put another column in your worksheet that creates the email text that you want.
Use whatever worksheet formulas you need. Then add another column for you
cutoff values (Column T??). Then you can just check the flag column (column
S??) and create the email using that cell.

Option Explicit
Sub testme()

Dim myCell As Range
Dim myRng As Range
Dim wks As Worksheet
Dim myAddress As String
Dim mySubject As String
Dim myBody As String
Dim myHyper As String

Set wks = Worksheets("Sheet1")

myAddress = "youraddress@something.com"

With wks
Set myRng = .Range("A1:A143")
For Each myCell In myRng.Cells
If .Cells(myCell.Row, "S").Value < .Cells(myCell.Row, "T").Value
Then
'do nothing, not at the cutoff
Else
mySubject = myCell.Value & "-- some nice text here"

'use that cell with the formula that creates the email text
myBody = .Cells(myCell.Row, "U").Value

myHyper = "mailto:" & myAddress _
& "?subject=" & mySubject _
& "&body=" & myBody

ActiveWorkbook.FollowHyperlink myHyper
End If
Next myCell
End With
End Sub

But somewhere, somehow you have to tell excel/vba what to do.

And if you use this kind of technique, you can use a formula like:


Body = "The " & Range("A13") & " inventoryshows a flux of " &
Format(Range("D13").Value, "$##,###") &

="The " & a1 & " inventory shows a flux of " & text(a13,"$##,###) & "."

And you could include other cells in formulas...and drag down. You can even
modify each formula so that each returns something slightly different.





JBCIB wrote:
>
> Thanks for clarifying that. I don't know what I am doing, but it is not
> working.
> I must be making a mistake with the select cases.
> "Code for widgets" does that mean I write for example what row it is?
> Sorry for asking such a silly question, but I really have no clue at
> all here. Thanks again for your help.
>
> --
> JBCIB
> ------------------------------------------------------------------------
> JBCIB's Profile: http://www.excelforum.com/member.php...o&userid=33794
> View this thread: http://www.excelforum.com/showthread...hreadid=535620

--

Dave Peterson

I'll give this a try as well David. Thanks

That worked great David! thanks again!