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Point of work-wise (POW) Allocation in rotation

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  1. #1
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    Point of work-wise (POW) Allocation in rotation

    Hi Excel Experts,
    I am working Point of work-wise (POW) Allocation in rotation manually,

    Now i am looking for some automated task for the same..

    - Available data (In a Worksheet) :
    We have allocation in terms of D, N, G etc. and OFF,
    - Requirement data / Result (in another Worksheet) :
    We have to allocate all the staff in following manner in rotation;
    21 for D (Day Shift) : D0, D1, D2, D3, D4, D5, D6, D7, D9, D10, D11, D12, DS, DY1, DY2, DP, DR1, DR2, DR3, DR4, DR5.
    And
    21 for N (Night Shift) : N0, N1, N2, N3, N4, N5, N6, N7, N9, N10, N11, N12, NS, NY1, NY2, NP, NR1, NR2, NR3, NR4, NR5
    Criteria
    - All D (Day Shift) staff are to allocated in 21 different Point of work(POW) and same for N(Night Shift)
    - Suppose, D0 allocated for staff A, in next duty (when he was in D or N; excluding OFF, G, DT etc.), he should be in D1 or N1 and like-wise.. 2, 3, 4, 5, 6, 7, 9, 10, 11, 12, S, Y1, Y2, P, R1, R2, R3, R4, R5.
    - Apart from 2 fix allocated persons (DP or NP) all other staffs are to be allocated into 20 POW
    - In case of less than 20 let it should be blank in last POW.
    (in attached file i have don for 5 Jun, i want the same in all the days(D & N) in automatic manner; Allocation of all the 21 staff in above manner and IN ROTATION to avoid fix allocation;
    Kindly help me to solve the above task.
    - Ravi
    Attached Files Attached Files

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    Re: Point of work-wise (POW) Allocation in rotation

    I have prepared allocation sheet, however, it's not working when we select date & shift in some shifts

    Further
    1201 Pramod Rohidas Patil & 1212 Mangesh Govardhan Gharat are fixed for Pre-gate and other all the staff in following manner in rotation;
    ODC Gate
    Lane_01
    Lane_02
    Lane_03
    Lane_04
    Lane_05
    Lane_06
    Lane_07
    Lane_09
    Lane_10
    Lane_11
    Lane_12
    South Gate
    Yard Gate_01
    Yard Gate_02
    Pre-Gate (fixed POW for 1201 Pramod Rohidas Patil & 1212 Mangesh Govardhan Gharat )
    Reliver_01
    Reliver_02
    Reliver_03
    Reliver_04
    Reliver_05

    Kindly help me in this regards.

    - Ravi
    Attached Files Attached Files

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    Re: Point of work-wise (POW) Allocation in rotation

    Dear Excel Experts,
    Kindly help me to solve the above task.
    - Ravi

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    Re: Point of work-wise (POW) Allocation in rotation

    Try pasting the following array entered formula* into cell C11:
    Formula: copy to clipboard
    =IFERROR(INDEX(Gate!A$3:A$67,SMALL(IF(Gate!C$1:CV$1=E$6,IF(Gate!C$3:CV$67=E$7,ROW(A$1:A$65))),ROW(A1))),"")
    *After you have activated the formula by simultaneously pressing the Ctrl, Shift and Enter keys, double click the fill handle to copy the formula down to C33.
    Let us know if you have any questions.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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    Re: Point of work-wise (POW) Allocation in rotation

    Sir,
    Thanks for your prompt response and valuable information,
    I have updated formula as per your instruction (file is attached for ref.), however, result is not appearing as desired..

    requirement
    - We have to allocate all the staff in following manner in rotation (whenever staff deployed in D and N);
    ODC Gate
    Lane_01
    Lane_02
    Lane_03
    Lane_04
    Lane_05
    Lane_06
    Lane_07
    Lane_09
    Lane_10
    Lane_11
    Lane_12
    South Gate
    Yard Gate_01
    Yard Gate_02
    Reliver_01
    Reliver_02
    Reliver_03
    Reliver_04
    Reliver_05

    and

    Pre-Gate (fixed POW for 1201 Pramod Rohidas Patil & 1212 Mangesh Govardhan Gharat )

    Thanks in advance

    - Ravi
    Attached Files Attached Files

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    Re: Point of work-wise (POW) Allocation in rotation

    My proposal here is to move the information about the two permanently assigned employees to the top of the list on the 'Gate' sheet. Place the 'Pre-Gate' POW in E11 of the 'Allocation' sheet and modify the array entered formula* in C11 so that it reads:
    Formula: copy to clipboard
    =IFERROR(INDEX(Gate!A$3:A$4,SMALL(IF(Gate!C$1:CV$1=E$6,IF(Gate!C$3:CV$4=E$7,ROW(A$3:A$4)-2)),ROW(A1))),"")

    Modify the formula in D11 so that it reads:
    Formula: copy to clipboard
    =IF(C11="","",INDEX(Gate!B$3:B$4,MATCH(C11,Gate!A$3:A$4,0)))

    Modify the array entered formula* is C12 and down so that it reads:
    Formula: copy to clipboard
    =IFERROR(INDEX(Gate!A$5:A$67,SMALL(IF(Gate!C$1:CV$1=E$6,IF(Gate!C$5:CV$67=E$7,ROW(A$5:A$67)-4)),ROW(A1))),"")

    Modify the formula in D12 and down so that it reads:
    Formula: copy to clipboard
    =IF(C12="","",INDEX(Gate!B$5:B$67,MATCH(C12,Gate!A$5:A$67,0)))

    *Activate array entered formulas by simultaneously pressing the Ctrl, Shift and Enter keys (before copying).
    Let us know if you have any questions.

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    Re: Point of work-wise (POW) Allocation in rotation

    Sir,
    I tried as per your suggestions but,it's not working,

    - Ravi

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    Re: Point of work-wise (POW) Allocation in rotation

    Here is a copy of the file with the suggestion applied.
    Let us know if you have any questions.
    Attached Files Attached Files

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    Re: Point of work-wise (POW) Allocation in rotation

    Sir,
    Rotation is not taking place
    for example for 6 Jun
    1391 Ajit Thakur is at ODC Gate then on 7th Jun D he should move /be in immediate next duty at next POW i.e.Lane_01
    then Lane_02
    then Lane_03
    then Lane_04
    then Lane_05
    then Lane_06
    then Lane_07
    then Lane_09
    then Lane_10
    then Lane_11
    then Lane_12
    then South Gate
    then Yard Gate_01
    then Yard Gate_02
    then Reliver_01
    like wise for all

    - Ravi

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    Re: Point of work-wise (POW) Allocation in rotation

    Ravi, I hope that this will be of some help, although it is not a perfect rotation and moves the employee from ODC_Gate to the last Reliever and then up the list instead of Lane_1 and then down.
    There are also skips in the rotation primarily due to there being differing numbers of employees that are assigned to day and night shifts from one day to the next (quick fix -- hire more Seal Checkers).
    A table has been added to the bottom of the 'Gate' sheet which is mostly populated by the following formula, along with a couple of other trivial formulas:
    Formula: copy to clipboard
    =IFERROR(IF(COUNTIF(C$74:C74,IF(C74+1>IF(Allocation!$E$7="D",C$69,C$70),1,C74+1)),"",IF(C74+1>IF(Allocation!$E$7="D",C$69,C$70),1,C74+1)),"")

    The array entered formula* that populates C12 and down on the Allocation sheet has been modified to read:
    Formula: copy to clipboard
    =IFERROR(INDEX(Gate!A$5:A$67,SMALL(IF(Gate!C$1:CV$1=E$6,IF(Gate!C$5:CV$67=E$7,ROW(A$5:A$67)-4)),INDEX(Gate!$C$74:$CV$94,MATCH(E12,Gate!$B$74:$B$94,0),MATCH($E$6,Gate!$C$1:$CV$1,0)))),"")

    If I come up with a way to improve on this I'll get back to you.
    Attached Files Attached Files

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    Re: Point of work-wise (POW) Allocation in rotation

    Sir,
    Can it be modified said file as follows

    I have inserted
    4 more rows (highlighted in yellow colour) above (in between fix and rotational staff)
    1 more column (highlighted in yellow colour) (Gate (B) & 5th Jun(D))
    Range is modified till XFA instead of CW, so that i will add further roster like-wise

    Requested changes as follows;
    1. In case of Revilers (Reliver_01, Reliver_02, Reliver_03, Reliver_04, Reliver_05), it is considered to be a single POW and then move to next POW
    for On 6th Jun D 1391 Ajit Thakur is a Reliver_04 now on next immediate shift shift he should be moved to next; other than Revilers POW
    (as per this file he is at Reliver_04 on 6th Jun D and then on his next shift he appearing again as Reliver (Reliver_01) on 7th Jun D

    2. In case there is no person at POW Pre-Gate anyone from Relivers is to be appeared at POW Pre-Gate.

    Thanks in advance.

    - Ravi
    Attached Files Attached Files

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    Re: Point of work-wise (POW) Allocation in rotation

    Ravi,

    I feel that requested changes are significant enough that they should be posted in a new thread which will encourage more members to look at and respond to the questions you are asking. You may certainly link back to this thread to assist any member that needs to see how the workbook has come to be in its present state.

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    Re: Point of work-wise (POW) Allocation in rotation

    Dear Sir,
    Existing subject "Point of work-wise (POW) Allocation in rotation" can be continued in new thread or it should be changed., kindly advise

    - Ravi

  14. #14
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    Re: Point of work-wise (POW) Allocation in rotation

    Seems as if something like "Scheduling work assignments on a rotating basis" would be appropriate for the requests mentioned in post #11.
    Let us know if you have any questions.

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