Creating a drop down menu that excludes certain values

[rg268]

Hello all,

I am creating a dropdown list for the rota in columns B to E based on the range L3 to L20, but I would like it to exclude the values in the leave row for the same date.

So far example, I would like Cell B2 to have a drop-down list with all of the initials from L3 - L20 excluding the initials from G2 and H2.


Rota.png

Thanks

[NeedForExcel]

Post Deleted, Solution not compatible with the version of Excel used by OP

[JeteMc]

While it can be done, I feel that it would be easier to just use conditional formatting to highlight selections that are on leave, as modeled in rows 9:11, so that they can be quickly changed.
The CF rule is: =COUNTIFS($G3:$H3,B9) applied to $B$9:$E$11

To get drop downs per date as modeled in rows 3:5
1. Use the following formula to make lists as modeled in columns M:O

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2. Produce a named range for each date column
3. Use the following source for the drop downs: =INDIRECT("_"&SUBSTITUTE(TEXT($A3,"m/d/yyy"),"/","_"))
Let us know if you have any questions.

[rg268]

Hi. Thanks for the reply. That doesn't quite work as well as I would like but it is much better than before. Thank you for taking the time to explain it !

[FlameRetired]

I'm not sure I've interpreted this correctly. In fact I may have duplicated JeteMc's efforts, but I don't think so.

In the attached please find these helper columns in M:O

	L	M	N	O
1
2	Intials	Shift 1	Shift 2	Shift 3
3	KC	SH	KC	KC
4	SH	DS	DS	SH
5	DS	SCP	JKY	DS
6	SCP	ALS	ALS	SCP
7	JKY	AT	AT	JKY
8	ALS	TH	TH	ALS
9	AT	OSE	OSE	OSE
10	TH	FAD	FAD	FAD
11	OSE	RB	RB	RB
12	FAD	JK	JK	JK
13	RB	KK	KK	KK
14	JK	GA	GA	GA
15	KK	WMO	WMO	WMO
16	GA	JW	JW	JW
17	WMO	SCX	SCX	SCX
18	JW	JM	JM	JM
19	SCX
20	JM

The formula in M3 is

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Copy across and down until you get blanks.

For the drop downs in B2 the list formula is

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Copy B2 across to D2. Your drop downs should automatically adapt.

[AliGW]

Administrative Note:

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