+ Reply to Thread
Results 1 to 13 of 13

Filtering data by groups

  1. #1
    Registered User
    Join Date
    07-23-2018
    Location
    Philippines
    MS-Off Ver
    MS Office 365 ProPlus
    Posts
    11

    Filtering data by groups

    Hi,

    I want to learn on how to filter data by groups. as for my example, if i want to filter by product# cell B14 which is 182514 values from J14:J25 should remain.

    thanks in advance.

    Filtering_groups.png

  2. #2
    Forum Moderator AliGW's Avatar
    Join Date
    08-10-2013
    Location
    Retired in Ipswich, Suffolk, but grew up in Sawley, Derbyshire (both in England)
    MS-Off Ver
    MS 365 Subscription Insider Beta Channel v. 2503 (Windows 11 Home 24H2 64-bit)
    Posts
    90,214

    Re: Filtering data by groups

    In order for this to work, the filtered value needs to appear on every row that you want to remain when you filter. Columns A to I need copying down in each group.
    Ali


    Enthusiastic self-taught user of MS Excel who's always learning!
    Don't forget to say "thank you" in your thread to anyone who has offered you help. It's a universal courtesy.
    You can reward them by clicking on * Add Reputation below their user name on the left, if you wish.

    NB:
    as a Moderator, I never accept friendship requests.
    Forum Rules (updated August 2023): please read them here.

  3. #3
    Administrator FDibbins's Avatar
    Join Date
    12-29-2011
    Location
    Duncansville, PA USA
    MS-Off Ver
    Excel 7/10/13/16/365 (PC ver 2310)
    Posts
    53,044

    Re: Filtering data by groups

    Doing what Ali suggests is a good way to do this, but with 180 000 + rows of data, maybe not practical

    Another option would be to use a helper column to fill in the gaps for you.

    I used T, but use whichever is best for you...
    T2=IF(b2="",T1,b2)
    copied down

    You can then filter on that column
    1. Use code tags for VBA. [code] Your Code [/code] (or use the # button)
    2. If your question is resolved, mark it SOLVED using the thread tools
    3. Click on the star if you think someone helped you

    Regards
    Ford

  4. #4
    Forum Moderator AliGW's Avatar
    Join Date
    08-10-2013
    Location
    Retired in Ipswich, Suffolk, but grew up in Sawley, Derbyshire (both in England)
    MS-Off Ver
    MS 365 Subscription Insider Beta Channel v. 2503 (Windows 11 Home 24H2 64-bit)
    Posts
    90,214

    Re: Filtering data by groups

    It could be done quickly and easily using Power Query's fill down feature.

  5. #5
    Registered User
    Join Date
    07-23-2018
    Location
    Philippines
    MS-Off Ver
    MS Office 365 ProPlus
    Posts
    11

    Re: Filtering data by groups

    yes you are right, my problem is that i have more than 10,000 datas on columns J
    Quote Originally Posted by FDibbins View Post
    Doing what Ali suggests is a good way to do this, but with 180 000 + rows of data, maybe not practical

    Another option would be to use a helper column to fill in the gaps for you.

    I used T, but use whichever is best for you...
    T2=IF(b2="",T1,b2)
    copied down

    You can then filter on that column

  6. #6
    Registered User
    Join Date
    07-23-2018
    Location
    Philippines
    MS-Off Ver
    MS Office 365 ProPlus
    Posts
    11

    Re: Filtering data by groups

    thank you mam. but I have more than 10,000 values on columns J
    Quote Originally Posted by AliGW View Post
    It could be done quickly and easily using Power Query's fill down feature.

  7. #7
    Administrator FDibbins's Avatar
    Join Date
    12-29-2011
    Location
    Duncansville, PA USA
    MS-Off Ver
    Excel 7/10/13/16/365 (PC ver 2310)
    Posts
    53,044

    Re: Filtering data by groups

    Quote Originally Posted by dongzkie View Post
    yes you are right, my problem is that i have more than 10,000 datas on columns J
    So did you try my suggestion yet?

  8. #8
    Registered User
    Join Date
    07-23-2018
    Location
    Philippines
    MS-Off Ver
    MS Office 365 ProPlus
    Posts
    11

    Re: Filtering data by groups

    Yes sir i have tried it but confuse, correct me if I'm wrong. Since B2, B14 and B26 has different values, with your formula given, it is just I only copied the value from B2 to B26
    Quote Originally Posted by FDibbins View Post
    So did you try my suggestion yet?

  9. #9
    Administrator FDibbins's Avatar
    Join Date
    12-29-2011
    Location
    Duncansville, PA USA
    MS-Off Ver
    Excel 7/10/13/16/365 (PC ver 2310)
    Posts
    53,044

    Re: Filtering data by groups

    Quote Originally Posted by dongzkie View Post
    ...Since B2, B14 and B26 has different values, with your formula given, it is just I only copied the value from B2 to B26
    The whole point of my suggestion is to test to see if a cell in B is empty.
    If it IS, it takes the answer from the cell above (in the helper column).
    If it is NOT, then it takes teh contents of that B cell

    T2=IF(b2="",T1,b2)
    You need to copy that ALL the way down

  10. #10
    Registered User
    Join Date
    07-23-2018
    Location
    Philippines
    MS-Off Ver
    MS Office 365 ProPlus
    Posts
    11

    Re: Filtering data by groups

    thanks. I already did the Fill down feature.
    Quote Originally Posted by AliGW View Post
    It could be done quickly and easily using Power Query's fill down feature.

  11. #11
    Forum Moderator AliGW's Avatar
    Join Date
    08-10-2013
    Location
    Retired in Ipswich, Suffolk, but grew up in Sawley, Derbyshire (both in England)
    MS-Off Ver
    MS 365 Subscription Insider Beta Channel v. 2503 (Windows 11 Home 24H2 64-bit)
    Posts
    90,214

    Re: Filtering data by groups

    So the issue is now solved - yes?

  12. #12
    Registered User
    Join Date
    07-23-2018
    Location
    Philippines
    MS-Off Ver
    MS Office 365 ProPlus
    Posts
    11

    Re: Filtering data by groups

    SOLVED. thank you
    Quote Originally Posted by AliGW View Post
    So the issue is now solved - yes?

  13. #13
    Forum Moderator AliGW's Avatar
    Join Date
    08-10-2013
    Location
    Retired in Ipswich, Suffolk, but grew up in Sawley, Derbyshire (both in England)
    MS-Off Ver
    MS 365 Subscription Insider Beta Channel v. 2503 (Windows 11 Home 24H2 64-bit)
    Posts
    90,214

    Re: Filtering data by groups

    If that takes care of your original question, please select Thread Tools from the menu link above and mark this thread as SOLVED. Thanks.

+ Reply to Thread

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Similar Threads

  1. Replies: 8
    Last Post: 02-28-2018, 10:34 AM
  2. Replies: 26
    Last Post: 01-15-2016, 03:38 AM
  3. Replies: 4
    Last Post: 07-22-2015, 07:13 AM
  4. Replies: 4
    Last Post: 06-23-2014, 09:52 PM
  5. [SOLVED] Need help filtering data by filtering based on the last digit of a column/true statement
    By Stephen R in forum Excel Formulas & Functions
    Replies: 3
    Last Post: 04-11-2014, 07:43 AM
  6. Filtering table by groups
    By tommyboy101 in forum Excel General
    Replies: 5
    Last Post: 09-23-2012, 10:06 AM
  7. Filtering Groups of 3 Rows based on a column
    By TheTempest in forum Excel Programming / VBA / Macros
    Replies: 1
    Last Post: 04-15-2010, 12:26 PM

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts

Search Engine Friendly URLs by vBSEO 3.6.0 RC 1