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Shift activity tracker for years.

  1. #1
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    Shift activity tracker for years.

    Hey guys,

    I was assigned at work to create a spreadsheet that will track activities. Idea is quite simple, but whatever I do, I think it can be made simpler and more effective + I don't really have ideas how to put it all through for a summary for coming years.

    I created a single tab for each week of the year. Now the question is: should I create 52 spreadsheets per year? Or maybe only 12, each one containing 4 or 5 weeks depending on period of the year.

    And after that follows connecting the spreadsheets into one big summary. I know how to link cells between spreadsheets but I'm afraid that the each year you will have to adjust cells manually - Is there an easy way to create a web of spreadsheets?

    Also, please take a look at the formulas, I have a feeling that it can be done in a easier way.

    If any of this makes any sense - please grab a look and share ideas

    Regards,
    Al.
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  2. #2
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    Re: Shift activity tracker for years.

    From a data analysis point of view it would be better all on one sheet, with a column for week number, then put a filter on the week number so only current week is showing. Large amounts of data are always easier to analyse as a single block than spread between sheets.

    You can then create pivot tables from the data (e.g. to analyse week-to-week or month-to-month trends), easily use functions such as SUM, SUMIF, SUMIFS, COUNT, COUNTIF, COUNTIFS and so on. From an analysis point of view, lots of separate sheets are frustrating....

    If you're creating data blocks to be analysed, I'd also advise STRONGLY against merging cells. You need to be able to select individual columns, and that gets messed up by merged cells. It's usually unnecessary anyway...
    Kind Regards,

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