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Index and Match to Combine Data from Several Workbooks

  1. #1
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    Index and Match to Combine Data from Several Workbooks

    Hi,

    I am trying to put together a formula that will allow me automatically see a students test scores (inc. missing values and zero scores) on one overview worksheet by collecting the values from several different workbooks.

    These workbooks need to be kept seperate unfortunately otherwise I think I could run a simple INDEX AND MATCH formula.

    Ideally the students name and class would automatically appear on the overview page but this is not essential.

    I look forward to hearing if this is possible or any alternative suggestions.

    Thanks
    Attached Files Attached Files

  2. #2
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    Re: Index and Match to Combine Data from Several Workbooks

    Hi IrrepressibleXL,

    For ease of practical solution, can you move all the required sheets from different workbooks to an single workbook so that LINKING may not cause issue. thanks.

    Regards,
    DILIPandey

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  3. #3
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    Re: Index and Match to Combine Data from Several Workbooks

    Hi DILIPandey,

    Thanks for taking the time to look at my post. As I indicated above unfortunately the Class Score workbooks can't be combined because of other information on the real ones, not shown on these duplicates.

    The linking aspect is perhaps the most challenging bit to overcome and where I am struggling. Is there anyway of finding a solution whilst the workbooks remain seperate?

    If manually inputing the names and classes on the overview sheet would make things easier I am more than happy to do that.

    Regards,
    Matt

  4. #4
    Forum Expert dilipandey's Avatar
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    Re: Index and Match to Combine Data from Several Workbooks

    Hi Matt,

    I guess you are not getting me correctly..I am suggesting you to, just for getting solution and for the time being, have one workbook only with all the required sheet (though they are separate workbooks originally) and when you are satisfied with the solution you can have those sheets separated and change the reference of the formula later.

    To more simply this, let me give you a example... if I want a solution from forum, where I need sheet 1 data of workbook A to be vlooked upon from sheet 7 of workbook B.... I'll move the sheet 7 from workbook B to workbook A and will post that one workbook to forum to do the formulation for me and then when I am satisfied with the solution, I'll edit the formula and have that reference to separate workbook on my pc....

    this will avoid the encounter with linking issues.

    Regards,
    DILIPandey

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  5. #5
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    Re: Index and Match to Combine Data from Several Workbooks

    Hi Hi IrrepressibleXL, give this a try.

    Firstly open all 3 workbook. In Overview b1 enter,

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    Note; Change Class 1 Scores.xlsx to your file name. to get name easily, type = in b1 then activate another file & click any cell, then just change the cell reference. In C1 use same formula just change the file name.

    In B4, with CTRL+SHIFT+ENTER, rather than just ENTER

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    This will return all the names from 2 workbooks. (Assume you will never have duplicate names)

    In C4,

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    This will return their classes

    In D4, then copy & down & across.

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    Assume all the test numbers are in same columns in both files. C:L

    Hope this helps.
    Regards,
    Haseeb Avarakkan

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    "Feedback is the breakfast of champions"

  6. #6
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    Re: Index and Match to Combine Data from Several Workbooks

    Excellent, I didn't imagine it would work as well as this! Thank you again Haseeb

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