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How To Access Information From A Table

  1. 12-09-2011, 04:42 PM #1
    shawnr72
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    How To Access Information From A Table

    I am familiar with Excel, but have a hard time figuring out the best approach to a problem. I have a form where I have a drop down list to select a specific pipe material for the specific work (see Water Piping.JPG). Once I select this material, I would like it to pull the specific prices for each pipe size from another worksheet (see Pipe Pricing.jpg) for that specific material and specific size. Basically I am looking at a way to quickly change the material and see the differences in price between various options. I have approximately 20 different material types and pricing for each of these. The only thing I have done in the past was an If/Then statement to do this for a couple of pipes, but it got to be vary cumbersome.

    I have attached a couple of images from this issue showing the information I have.

    Any thoughts on a more efficient way to accomplish this task?
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  2. 12-09-2011, 04:54 PM #2
    martindwilson
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    Re: How To Access Information From A Table

    don't post images ,post a workbook
    "Unless otherwise stated all my comments are directed at OP"

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  3. 12-09-2011, 04:57 PM #3
    NBVC
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    Re: How To Access Information From A Table

    Something like:

    =IF($C6="",0,INDEX(INDEX('Pipe Pricing'!$B:$B,MATCH($C$2,'Pipe Pricing'!$A:$A,0)):'Pipe Pricing'!$A1000,MATCH($C6,INDEX('Pipe Pricing'!$A:$A,MATCH($C$2,'Pipe Pricing'!$A:$A,0)):'Pipe Pricing'!$A1000,0)))

    copied down

    Where your material choice is in C3 of the Water Piping sheet, and the descriptions start at C6 of the same sheet. And assuming the lookup table sheet is call Pipe Pricing and the data is in columns A:B. I used A1000 as bottom row.. you can adjust....
    Where there is a will there are many ways.

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  4. 12-09-2011, 05:02 PM #4
    martindwilson
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    Re: How To Access Information From A Table

    ok i wont bother ,post as many images as you like someone will answer you
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  5. 12-09-2011, 05:05 PM #5
    NBVC
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    Re: How To Access Information From A Table

    I just did guessing.. I am off now so I took a stab.. and with the forum attachments being an issue these days... I said, wtf.
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  6. 12-09-2011, 05:06 PM #6
    martindwilson
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    Re: How To Access Information From A Table

    fair comment lol
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  7. 12-09-2011, 05:17 PM #7
    shawnr72
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    Re: How To Access Information From A Table

    I will post something in a little bit. Sorry about that.
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  8. 12-09-2011, 05:22 PM #8
    shawnr72
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    Re: How To Access Information From A Table

    I just cut and past for these items.
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  9. 12-10-2011, 08:58 PM #9
    NBVC
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    Re: How To Access Information From A Table

    My guess wasn't too far off.

    I used this formula in E7:

    Please Login or Register  to view this content.
    It uses IFERROR to return a blank if the Description is blank or a match isn't found. Note, though, that you are not consistent with the descriptions on the 2 sheets... one has dashes and the other doesn't.... You should be consistent.

    I also added a multiplier to multiple the looked up price by the quantity to give an extended cost... not sure if that was what you wanted, but you can remove the *A7 part if desired
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  10. 12-11-2011, 05:45 AM #10
    Ishtiyaq
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    Re: How To Access Information From A Table

    Hi,

    There is a simple way you can get this fixed. Use data validation for your product and then do a vlookup.

    Please see the sheet 3 in attachement.

    Hope that helps....have a great day!!

    Warm regards
    Ishtiyaq
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  11. 12-12-2011, 11:02 AM #11
    shawnr72
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    Re: How To Access Information From A Table

    I took a look at NBVC reply on 12/10 8:58AM post and tried that out. There is still one issue that I was having. There are times that when I select a certain pipe material that the pipe sizes available only go up to a certain pipe size. For example, if you look the example I posted and see when I select K Soft it gets the right price for pipe sizes up to 2", but them grabs pricing from the M Hard pipe material just below. Is there a way to have it only pull sizes that fall within the specific material and if that size doesn't exist within this material that it puts an N/A by it?
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  12. 12-12-2011, 11:26 AM #12
    NBVC
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    Re: How To Access Information From A Table

    Ok, maybe we need to look at this another way....

    Why don't we create named tables for each of the materials.

    So, in Pipe Pricing you would select A4:B12 and in the NameBox, to the left of the Formula Bar, you would type: LHard (note: no spaces).

    Repeat for the other materials.

    Then the formula in E8 is an easier:

    =IFERROR(VLOOKUP(C8,INDIRECT(SUBSTITUTE($C$5," ","")),2,0),"")

    copied down

    Update your formula in G8 to accomodate with:

    =IF(E8="","",A8*E8)

    copied down.

    is that better?
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