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stop user from overwriting a workbook

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  1. #1
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    stop user from overwriting a workbook

    Is there any way to stop a user from accidentally saving an Excel workbook with the same name as my file and thereby overwriting my file?

    This user must have access to my workbook, which she uses every day to do her job.


    Each day she runs an export and saves it as “Workbook 1”.
    Then she opens my workbook “Workbook 2” which contains an enormous amount of code, opening & closing other workbooks, printing out various forms, then closing itself and all others.
    Well, she accidentally saved her export as “Workbook 2” instead of “Workbook 1” and overwrote my workbook!
    Last edited by carsto; 06-17-2010 at 09:56 AM.

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    Re: stop user from overwriting a workbook

    Make it read-only.
    Entia non sunt multiplicanda sine necessitate

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    Re: stop user from overwriting a workbook

    In addition to Make it read-only you could also make a backup copy with a different name and have them work with the copy. Say "workbook 2 bkup" also have them try using a separate "Export/Save" folder to save and export files to, that doesn't have the original files in it.
    Last edited by spreadcore; 06-15-2010 at 06:59 PM. Reason: deleted quote

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    Re: stop user from overwriting a workbook

    That's a good idea in any case, but unrelated to enabling it to be overwritten.

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    Re: stop user from overwriting a workbook

    but unrelated to enabling it to be overwritten
    Note: Not the whole post.

    It was related, the question was:
    Is there any way to stop a user from accidentally saving an Excel workbook with the same name as my file and thereby overwriting my file?
    Those are also legitimate ways to help prevent that from happening. You supplied making it read only. I offered my suggestions as a additional safety precaution.
    But if the post is a violation of the forum rules, I apologize and the mod's can delete it.
    Last edited by spreadcore; 06-15-2010 at 06:24 PM. Reason: deleted quote

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    Re: stop user from overwriting a workbook

    No violation at all, you are welcome and invited to contribute in any thread. But please don't quote whole posts.

  7. #7
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    Re: stop user from overwriting a workbook

    when selecting File > SaveAs > Tools > General Options > Read Only (with password) and closing my file.

    anyone can still perform a SaveAs on a different excel file, giving it the same name as my file and it will replace my file with theirs. (XL 2000)

    is there some other method for making a file readonly?

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    Forum Expert shg's Avatar
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    Re: stop user from overwriting a workbook

    Windows Explorer, right-click, Properties.

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