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Keeping a running balance

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    Thumbs up Keeping a running balance

    I have a spreadsheet designed to calculate the amount of vacation time and overtime I have earned and used throughout the year. The sheet is designed to keep a running tally and is constantly updated. I can not figure out how to project the current balance to a box outside the main chart. Since the balance changes weekly either by use of vacation/sick time or by earning more vacation/sick time, it is difficult for me to write a formula to keep that one box constantly up to date without constant maintenance. Any tips would be much appreciated.
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    Last edited by palantir1120; 03-30-2010 at 02:39 PM. Reason: SOLVED

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    Re: Keeping a running balance

    Can you elaborate on which cell you are specifically talking about filling... and where the number(s) come from?
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    Re: Keeping a running balance

    Well specifically im looking to fill cells s30 and v30. the info i want is the current balance listed in either column s or v. Look at the "overtime" column and see how it totals at the bottom. I want something similar. The problem is that columns q and t are constants and are part of the formula so all of column s is precalculated. I was sure if there was a way to attach the current leave total with a date or something.

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    Re: Keeping a running balance

    Do you mean something like:

    =INDEX(S:S,ROW()-1)

    and

    =INDEX(V:V,ROW()-1)

    so that you can insert rows above and still get last entry?

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    Re: Keeping a running balance

    i attached the actual sheet to my original post. If you look at the columns entitled annual and columns entitled sick you will see 3 columns per title. Earned, used, and balance. Earned is constant, so the balance throughout the year will reflect earning total without using any. the only time the balance column changes is if something gets inputted into the used column. I want to have a separate cell show my current balance to make it a little easier to locate. Currently i have to find the row that is designated for the current date.

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    Re: Keeping a running balance

    Surely you only want totals displayed up to the current periods,you seem to have assumed totals for future periods
    Last edited by royUK; 03-29-2010 at 01:07 PM.
    Hope that helps.

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    Re: Keeping a running balance

    Yes I want the current total displayed. The totals for future periods are a result of the constants earned. I earn 6 hours every 2 weeks. And as a result of that constants and the formulas used in the table it displays future totals.

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    Re: Keeping a running balance

    This would be what I would do
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    Re: Keeping a running balance

    unfortunately i didnt see anything of value on the attachment you posted. To answer the other question, if i click on this spreadsheet tomorrow i want it to display current balances in a separate box (s30 or v30) so i can easily locate my current balance. If i open this spreadsheet in 3 weeks i want s30 and v30 to be up to date for that day as well. I need a box that gives me up to date info for the day (or 2 week block) that I am in.

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    Re: Keeping a running balance

    So to try to make this painless.. what should be in S30 and V30 on your sample sheet? And why?

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    Re: Keeping a running balance

    It hides all data for later dates,so only the current total shows

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    Re: Keeping a running balance

    Do you mean then:

    In S30: =SUMPRODUCT(--($A$4:$A$29<=TODAY()),--($B$4:$B$29>=TODAY()),S4:S29)

    and in V30: =SUMPRODUCT(--($A$4:$A$29<=TODAY()),--($B$4:$B$29>=TODAY()),V4:V29)

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