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2 Column sorting question

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  1. #1
    Registered User
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    01-10-2008
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    6
    Thanks for the help oldchippy :-)


    I had to take it to kinkos to get it printed and someone new was there (well new to me)

    I was trying to go over the directions and this was suggested. Please in your opinion let me know if this is a proper way to sort or if it is just moving data in 2 columns

    1. Highlight the entire document
    2. Go to sort and fill
    3. Select custom sort
    4. Use the first drop down menu (labeled sort by) and select PO
    5. Click the Add Level Button (which brings up another line called "then by"
    6. Use the "then by" drop down menu to select "order"
    7. Click OK

    What I am worried about is that while it seems it may sort both A and B, I'm worried that it may not move the correlated data accordingly from the other columns.

    Any comments or opinions?

    Thanks

  2. #2
    Forum Expert oldchippy's Avatar
    Join Date
    02-14-2005
    Location
    Worcester, UK
    MS-Off Ver
    Excel 2007 (Home)
    Posts
    7,097
    Hi,

    From your discription you are using 2007 (are you?) and yes it is OK and will retain the data in the other columns with its associated data when it does the sort.

    I can't see all of your data, only the sample you have posted, so I wasn't sure whether that when you have duplicate numbers in column A, whether the associated data in column B was in numerical order or not?

    For example there are two in your data like so

    4500113439 R86007-E
    4500113439 R505626-B

    but further down the list you may have something like this

    4500113439 R505626-B
    4500113439 R86007-E

    So the method I was using would have sorted those with the smallest number in column B first like so

    4500113439 R86007-E
    4500113439 R505626-B

    Hope this all makes sense to you and I'm not making it confusing?
    oldchippy
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