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external references that should be internal

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  1. #1
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    external references that should be internal

    I update files monthly and save them each month with a new name (eg. Jan, Feb, etc.).

    In the file I have a reference from one tab to another tab within the same file. So every time I re-save this file with a new name, it should still reference the cell in the other tab - same file.

    BUT on 2 occasions this reference changed to an "external" reference to the previous month's file.

    I've been doing this every month for over 2 years and this problem has only happened 2 times. I know others that have experienced this, but nobody knows what caused it.

    Does anyone know what would cause this? The biggest problem is that I may not notice this has happened for a long time.

    One other thing I might add. I use an older version of Excel (2000). I share these files with other people who may have newer versions (I'm not sure who has what). Can sharing these files with others over a network system have something to do with this? Can opening "read only" when someone else is in the file and then saving as a copy do this?

  2. #2
    Forum Expert oldchippy's Avatar
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    When you have the file open, try this, go to Edit > Links and look at the options there
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  3. #3
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    It lists only the external references. Is there something specific I should be looking for when the dialog box opens?

    Thanks
    marnie

  4. #4
    Forum Expert oldchippy's Avatar
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    I was thinking may be you had some phantom links?

    http://j-walk.com/ss/excel/usertips/tip054.htm

  5. #5
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    Thanks Oldchippy,

    I know how to find all my external links, what I'm trying to figure out is how internal links can spontaneously become external pointing to another file after 2 years.

    Here's what the internal link looked like for 2 years

    =+Input!N39+Input!AP39

    Every month I'd update the file with new data and this reference would pick up the updated data just like it should.

    Then after 2 years the formula suddenly changed to this

    =+'T:\FY07\October\[oct final.xls]Input'!N39+'T:\FY07\October\[oct final.xls]Input'!AP39

    Since I never go back and revise older month's, this October file would never get updated. So when I tried updating for November data, it was still picking up October's. It appeared to only happen in 1 tab, 1 column, but multiple cells just like this.

    The rest of the file maintained all internal and external references as I put them in.

    This scenario only happened to me once before. And now I find out, it's happened to others in my office and nobody knows what causes it.

    It worries me because I can't be constantly checking to see if I have more external references than I intended.

    Thanks again for your attention

  6. #6
    Forum Expert oldchippy's Avatar
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    Having not had a problem like this myself, it difficult to understand why this should happen?

    When you say Every month I'd update the file with new data and this reference would pick up the updated data just like it should is it only yourself that does the update? And are you absolutely sure updated data just like it should?

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