Excel File Size Reduction Tool

Rima

Debra Dalgleish has VBA code to reset the used range on each worksheet in a
workbook.

http://www.contextures.on.ca/xlfaqApp.html#Unused


Gord Dibben MS Excel MVP

On Mon, 26 Jun 2006 07:23:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:

>When making excel workbooks, I found that excel puts in a lot of extra
>programming, therefore making the size of a workbook go up to 25MB. Which
>causes difficulty when e-mailing the workbook. A solution found is by
>deleting all extra empty cells, yet this is impractical.
>Is there a way to clean it up without having to manually erase all of the
>extra cells.
>
>Thanks

Thanks Gord,
I am able to do it, yet I was wondering if there is an actual tool that does
that. When I searched on Google, I found that Sobolsoft has a tool. Yet due
to the fact that all of the trial versions need you to actually sign up and
pay to use it, I am reluctant to buy it without trying it.
I want a tool that our users are able to use so they can fix this process
themselves.

Rima

"Gord Dibben" wrote:

> Rima
>
> Debra Dalgleish has VBA code to reset the used range on each worksheet in a
> workbook.
>
> http://www.contextures.on.ca/xlfaqApp.html#Unused
>
>
> Gord Dibben MS Excel MVP
>
> On Mon, 26 Jun 2006 07:23:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
>
> >When making excel workbooks, I found that excel puts in a lot of extra
> >programming, therefore making the size of a workbook go up to 25MB. Which
> >causes difficulty when e-mailing the workbook. A solution found is by
> >deleting all extra empty cells, yet this is impractical.
> >Is there a way to clean it up without having to manually erase all of the
> >extra cells.
> >
> >Thanks
>
>

I have no knowledge of any third-party tool such as you describe.

However, I did download the Sobolsoft Excel file reducer setup.exe and ran it.

If you just keep clicking No to the "do you want to register etc." you can get
the file reducer to work.

It dropped the sizes on a couple of workbooks I had set up with artificially
large used ranges.

Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code
does.


Gord Dibben MS Excel MVP


On Mon, 26 Jun 2006 09:10:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:

>Thanks Gord,
>I am able to do it, yet I was wondering if there is an actual tool that does
>that. When I searched on Google, I found that Sobolsoft has a tool. Yet due
>to the fact that all of the trial versions need you to actually sign up and
>pay to use it, I am reluctant to buy it without trying it.
>I want a tool that our users are able to use so they can fix this process
>themselves.
>
>Rima
>
>"Gord Dibben" wrote:
>
>> Rima
>>
>> Debra Dalgleish has VBA code to reset the used range on each worksheet in a
>> workbook.
>>
>> http://www.contextures.on.ca/xlfaqApp.html#Unused
>>
>>
>> Gord Dibben MS Excel MVP
>>
>> On Mon, 26 Jun 2006 07:23:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
>>
>> >When making excel workbooks, I found that excel puts in a lot of extra
>> >programming, therefore making the size of a workbook go up to 25MB. Which
>> >causes difficulty when e-mailing the workbook. A solution found is by
>> >deleting all extra empty cells, yet this is impractical.
>> >Is there a way to clean it up without having to manually erase all of the
>> >extra cells.
>> >
>> >Thanks
>>
>>

Thanks Gord,

I did try it and the tool reduced the size of the file temendously. I am
just curious, In a workbook where would the code be placed? Is there a
certain page which would affect all of them? or would it have to be done page
for page.

Rima

"Gord Dibben" wrote:

>
> I have no knowledge of any third-party tool such as you describe.
>
> However, I did download the Sobolsoft Excel file reducer setup.exe and ran it.
>
> If you just keep clicking No to the "do you want to register etc." you can get
> the file reducer to work.
>
> It dropped the sizes on a couple of workbooks I had set up with artificially
> large used ranges.
>
> Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code
> does.
>
>
> Gord Dibben MS Excel MVP
>
>
> On Mon, 26 Jun 2006 09:10:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
>
> >Thanks Gord,
> >I am able to do it, yet I was wondering if there is an actual tool that does
> >that. When I searched on Google, I found that Sobolsoft has a tool. Yet due
> >to the fact that all of the trial versions need you to actually sign up and
> >pay to use it, I am reluctant to buy it without trying it.
> >I want a tool that our users are able to use so they can fix this process
> >themselves.
> >
> >Rima
> >
> >"Gord Dibben" wrote:
> >
> >> Rima
> >>
> >> Debra Dalgleish has VBA code to reset the used range on each worksheet in a
> >> workbook.
> >>
> >> http://www.contextures.on.ca/xlfaqApp.html#Unused
> >>
> >>
> >> Gord Dibben MS Excel MVP
> >>
> >> On Mon, 26 Jun 2006 07:23:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
> >>
> >> >When making excel workbooks, I found that excel puts in a lot of extra
> >> >programming, therefore making the size of a workbook go up to 25MB. Which
> >> >causes difficulty when e-mailing the workbook. A solution found is by
> >> >deleting all extra empty cells, yet this is impractical.
> >> >Is there a way to clean it up without having to manually erase all of the
> >> >extra cells.
> >> >
> >> >Thanks
> >>
> >>
>
>

Rima

The code from Debra's site would be copy/pasted to a General Module in the
workbook or your Personal.xls if you want to have the macro available for all
open workbooks.

First...create a backup copy of your original workbook.

To create a General Module, hit ALT + F11 to open the Visual Basic Editor.

Hit CRTL + R to open Project Explorer.

Find your workbook/project by name and select it.

Right-click and Insert>Module. Paste the code in there. Save the
workbook and hit ALT + Q to return to your workbook.

Run the macro by going to Tool>Macro>Macros.

You can also assign this macro to a button or a shortcut key combo.

To place a button on a Toolbar...Tools>Customize>Commands>Macros.

Drag the smiley-face button to your Toolbar.

Right-click and "Assign Macro". Select TOGGLECENTERACROSS and OK

Note: when you right-click you will also see "Change Button Image". There are
a bunch of button faces to pick from if you don't like smiley.


Gord

On Mon, 26 Jun 2006 12:39:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:

>Thanks Gord,
>
>I did try it and the tool reduced the size of the file temendously. I am
>just curious, In a workbook where would the code be placed? Is there a
>certain page which would affect all of them? or would it have to be done page
>for page.
>
>Rima
>
>"Gord Dibben" wrote:
>
>>
>> I have no knowledge of any third-party tool such as you describe.
>>
>> However, I did download the Sobolsoft Excel file reducer setup.exe and ran it.
>>
>> If you just keep clicking No to the "do you want to register etc." you can get
>> the file reducer to work.
>>
>> It dropped the sizes on a couple of workbooks I had set up with artificially
>> large used ranges.
>>
>> Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code
>> does.
>>
>>
>> Gord Dibben MS Excel MVP
>>
>>
>> On Mon, 26 Jun 2006 09:10:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
>>
>> >Thanks Gord,
>> >I am able to do it, yet I was wondering if there is an actual tool that does
>> >that. When I searched on Google, I found that Sobolsoft has a tool. Yet due
>> >to the fact that all of the trial versions need you to actually sign up and
>> >pay to use it, I am reluctant to buy it without trying it.
>> >I want a tool that our users are able to use so they can fix this process
>> >themselves.
>> >
>> >Rima
>> >
>> >"Gord Dibben" wrote:
>> >
>> >> Rima
>> >>
>> >> Debra Dalgleish has VBA code to reset the used range on each worksheet in a
>> >> workbook.
>> >>
>> >> http://www.contextures.on.ca/xlfaqApp.html#Unused
>> >>
>> >>
>> >> Gord Dibben MS Excel MVP
>> >>
>> >> On Mon, 26 Jun 2006 07:23:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
>> >>
>> >> >When making excel workbooks, I found that excel puts in a lot of extra
>> >> >programming, therefore making the size of a workbook go up to 25MB. Which
>> >> >causes difficulty when e-mailing the workbook. A solution found is by
>> >> >deleting all extra empty cells, yet this is impractical.
>> >> >Is there a way to clean it up without having to manually erase all of the
>> >> >extra cells.
>> >> >
>> >> >Thanks
>> >>
>> >>
>>
>>

Gord Dibben MS Excel MVP

Very cool Gord!
One last thing. I've noticed that both the tool and the programming changed
on the workbook. Is there a workaround or should we just go in and manually
fix it?
Rima

"Gord Dibben" wrote:

> Rima
>
> The code from Debra's site would be copy/pasted to a General Module in the
> workbook or your Personal.xls if you want to have the macro available for all
> open workbooks.
>
> First...create a backup copy of your original workbook.
>
> To create a General Module, hit ALT + F11 to open the Visual Basic Editor.
>
> Hit CRTL + R to open Project Explorer.
>
> Find your workbook/project by name and select it.
>
> Right-click and Insert>Module. Paste the code in there. Save the
> workbook and hit ALT + Q to return to your workbook.
>
> Run the macro by going to Tool>Macro>Macros.
>
> You can also assign this macro to a button or a shortcut key combo.
>
> To place a button on a Toolbar...Tools>Customize>Commands>Macros.
>
> Drag the smiley-face button to your Toolbar.
>
> Right-click and "Assign Macro". Select TOGGLECENTERACROSS and OK
>
> Note: when you right-click you will also see "Change Button Image". There are
> a bunch of button faces to pick from if you don't like smiley.
>
>
> Gord
>
> On Mon, 26 Jun 2006 12:39:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
>
> >Thanks Gord,
> >
> >I did try it and the tool reduced the size of the file temendously. I am
> >just curious, In a workbook where would the code be placed? Is there a
> >certain page which would affect all of them? or would it have to be done page
> >for page.
> >
> >Rima
> >
> >"Gord Dibben" wrote:
> >
> >>
> >> I have no knowledge of any third-party tool such as you describe.
> >>
> >> However, I did download the Sobolsoft Excel file reducer setup.exe and ran it.
> >>
> >> If you just keep clicking No to the "do you want to register etc." you can get
> >> the file reducer to work.
> >>
> >> It dropped the sizes on a couple of workbooks I had set up with artificially
> >> large used ranges.
> >>
> >> Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code
> >> does.
> >>
> >>
> >> Gord Dibben MS Excel MVP
> >>
> >>
> >> On Mon, 26 Jun 2006 09:10:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
> >>
> >> >Thanks Gord,
> >> >I am able to do it, yet I was wondering if there is an actual tool that does
> >> >that. When I searched on Google, I found that Sobolsoft has a tool. Yet due
> >> >to the fact that all of the trial versions need you to actually sign up and
> >> >pay to use it, I am reluctant to buy it without trying it.
> >> >I want a tool that our users are able to use so they can fix this process
> >> >themselves.
> >> >
> >> >Rima
> >> >
> >> >"Gord Dibben" wrote:
> >> >
> >> >> Rima
> >> >>
> >> >> Debra Dalgleish has VBA code to reset the used range on each worksheet in a
> >> >> workbook.
> >> >>
> >> >> http://www.contextures.on.ca/xlfaqApp.html#Unused
> >> >>
> >> >>
> >> >> Gord Dibben MS Excel MVP
> >> >>
> >> >> On Mon, 26 Jun 2006 07:23:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
> >> >>
> >> >> >When making excel workbooks, I found that excel puts in a lot of extra
> >> >> >programming, therefore making the size of a workbook go up to 25MB. Which
> >> >> >causes difficulty when e-mailing the workbook. A solution found is by
> >> >> >deleting all extra empty cells, yet this is impractical.
> >> >> >Is there a way to clean it up without having to manually erase all of the
> >> >> >extra cells.
> >> >> >
> >> >> >Thanks
> >> >>
> >> >>
> >>
> >>
>
> Gord Dibben MS Excel MVP
>

Rima

Don't understand your description so the fix is not apparent to me.

Please, what is "the tool and the programming changed on the workbook"

Also note in my instructions I used a canned response which had the
TOGGLECENTERACROSS macro name.

I should have used Debra's macro name.


Gord

On Tue, 27 Jun 2006 10:00:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:

>Very cool Gord!
>One last thing. I've noticed that both the tool and the programming changed
>on the workbook. Is there a workaround or should we just go in and manually
>fix it?
>Rima
>
>"Gord Dibben" wrote:
>
>> Rima
>>
>> The code from Debra's site would be copy/pasted to a General Module in the
>> workbook or your Personal.xls if you want to have the macro available for all
>> open workbooks.
>>
>> First...create a backup copy of your original workbook.
>>
>> To create a General Module, hit ALT + F11 to open the Visual Basic Editor.
>>
>> Hit CRTL + R to open Project Explorer.
>>
>> Find your workbook/project by name and select it.
>>
>> Right-click and Insert>Module. Paste the code in there. Save the
>> workbook and hit ALT + Q to return to your workbook.
>>
>> Run the macro by going to Tool>Macro>Macros.
>>
>> You can also assign this macro to a button or a shortcut key combo.
>>
>> To place a button on a Toolbar...Tools>Customize>Commands>Macros.
>>
>> Drag the smiley-face button to your Toolbar.
>>
>> Right-click and "Assign Macro". Select TOGGLECENTERACROSS and OK
>>
>> Note: when you right-click you will also see "Change Button Image". There are
>> a bunch of button faces to pick from if you don't like smiley.
>>
>>
>> Gord
>>
>> On Mon, 26 Jun 2006 12:39:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
>>
>> >Thanks Gord,
>> >
>> >I did try it and the tool reduced the size of the file temendously. I am
>> >just curious, In a workbook where would the code be placed? Is there a
>> >certain page which would affect all of them? or would it have to be done page
>> >for page.
>> >
>> >Rima
>> >
>> >"Gord Dibben" wrote:
>> >
>> >>
>> >> I have no knowledge of any third-party tool such as you describe.
>> >>
>> >> However, I did download the Sobolsoft Excel file reducer setup.exe and ran it.
>> >>
>> >> If you just keep clicking No to the "do you want to register etc." you can get
>> >> the file reducer to work.
>> >>
>> >> It dropped the sizes on a couple of workbooks I had set up with artificially
>> >> large used ranges.
>> >>
>> >> Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code
>> >> does.
>> >>
>> >>
>> >> Gord Dibben MS Excel MVP
>> >>
>> >>
>> >> On Mon, 26 Jun 2006 09:10:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
>> >>
>> >> >Thanks Gord,
>> >> >I am able to do it, yet I was wondering if there is an actual tool that does
>> >> >that. When I searched on Google, I found that Sobolsoft has a tool. Yet due
>> >> >to the fact that all of the trial versions need you to actually sign up and
>> >> >pay to use it, I am reluctant to buy it without trying it.
>> >> >I want a tool that our users are able to use so they can fix this process
>> >> >themselves.
>> >> >
>> >> >Rima
>> >> >
>> >> >"Gord Dibben" wrote:
>> >> >
>> >> >> Rima
>> >> >>
>> >> >> Debra Dalgleish has VBA code to reset the used range on each worksheet in a
>> >> >> workbook.
>> >> >>
>> >> >> http://www.contextures.on.ca/xlfaqApp.html#Unused
>> >> >>
>> >> >>
>> >> >> Gord Dibben MS Excel MVP
>> >> >>
>> >> >> On Mon, 26 Jun 2006 07:23:02 -0700, Rima <Rima@discussions.microsoft.com> wrote:
>> >> >>
>> >> >> >When making excel workbooks, I found that excel puts in a lot of extra
>> >> >> >programming, therefore making the size of a workbook go up to 25MB. Which
>> >> >> >causes difficulty when e-mailing the workbook. A solution found is by
>> >> >> >deleting all extra empty cells, yet this is impractical.
>> >> >> >Is there a way to clean it up without having to manually erase all of the
>> >> >> >extra cells.
>> >> >> >
>> >> >> >Thanks
>> >> >>
>> >> >>
>> >>
>> >>
>>
>> Gord Dibben MS Excel MVP
>>

Gord Dibben MS Excel MVP