How to best organise this table of names and dates

Hello.

I work in healthcare and need to email patients' forms off to different teams each week. I'm trying to make a spreadsheet to keep track of this and would like to organise this better. I feel there must be a more efficient way of displaying it!
Example attached.
Some teams could have multiple patients, and other teams could have only 1 patient. Each team will have their own separate email address(es) to send them to. Forms will be sent to the same email address(es) for each team, 99% of the time on the same day each week, but the forms themselves could have different date stamps.

I hope I've given enough information and explained it clearly. Grateful for any suggestions!