How to best organise this table of names and dates

[jmsld_]

Hello.

I work in healthcare and need to email patients' forms off to different teams each week. I'm trying to make a spreadsheet to keep track of this and would like to organise this better. I feel there must be a more efficient way of displaying it!
Example attached.
Some teams could have multiple patients, and other teams could have only 1 patient. Each team will have their own separate email address(es) to send them to. Forms will be sent to the same email address(es) for each team, 99% of the time on the same day each week, but the forms themselves could have different date stamps.

I hope I've given enough information and explained it clearly. Grateful for any suggestions!

[Glenn Kennedy]

Hi. Before we get going on this one...

Is your forum profile showing the Excel PRODUCT that you need this request to work with?

The best solutions often rely on knowing WHICH Office PRODUCT (Excel, NOT Windows) that you have. Please check that your forum profile is up-to-date. If you aren't sure, in Excel go to File/Account and report what it says below the MS logo at the top of that page. If your version is for Mac, please also state this.

The three most recent Excel PRODUCTS are Excel 2019, Excel 2021 and MS365 - if you are using MS365, please give this name along with the Version number in your profile (e.g. MS365 (PC) Version 2211). The version number is in the About Excel section further down the Account page.

Cheers,

Glenn.

[Glenn Kennedy]

Also if your product i the "latest" or anything like it... is there a reason why you are using the bsolete .xls format?

[Glenn Kennedy]

In general, Excel prefers big, flat, boring blocks of data. Once you start dividing ONE block into mini-blocks any formula becomes MUCH more complicated. I'd keep it like this

[TMS]

See the updated sample file for one suggestion.