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Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological order

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  1. 11-08-2021, 08:30 AM #1
    Jigneshbharati
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    Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological order

    Good afternoon,

    I have pulled data for the last 3 financial years (Apr-18 to March-21). Basically, I have two columns, Months and No of items. The Months are shown as three letter-year e.g. Apr-18 to Mar-21. In my Pivot table the months are shown as follows:
    Apr-18
    Apr-19
    Apr-20
    Aug-18
    Aug-19
    Aug-20
    instead of
    Apr-18
    Feb-18
    Mar-18
    I managed to solve the problem by dragging the month cells but I would really appreciate a proper solution. I am not an advanced Excel user.

    Thank you in advance!

    Kind Regards,
    Jignesh
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  2. 11-08-2021, 08:37 AM #2
    etaf
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    you dont have dates in the data - can you perhaps change to dates and then you could use MMM-YY as a format to show as you seem to want ?
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  3. 11-08-2021, 08:45 AM #3
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    I am so sorry I don't know how to perform that step.
    Thank you so much for your help. I really appreciate it.
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  4. 11-08-2021, 08:50 AM #4
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    In C2 put:
    Formula: copy to clipboard 
    =A2+0
    and copy down to the end of the data. Now pivot using columns B and C.
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  5. 11-08-2021, 08:56 AM #5
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    I am so sorry I managed to copy the step but still don't know the logic behind it. Because I have used the formula I couldn't delete the column A. I am still confused.
    Thank you so much!
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  6. 11-08-2021, 09:58 AM #6
    Jigneshbharati
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    I tried to use "Get and Transform Data" option under the Data menu. I have managed to get column A in proper Date format but my pivot table (Power Pivot in the attachment) doesn't show the months like shown in the
    sheet "Pivot 3 Year Apr-18 to Mar-21).
    I want Jan 18, Feb-18, Mar-19...

    Power Pivot (Second sheet) is showing the total value for Apr-18 + Apr-19+ Apr-20. I don't want that. I want the Power Pivot (second sheet) to be exactly like the one shown in the first sheet.


    Thank you!
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  7. 11-08-2021, 10:10 AM #7
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    You're welcome. Thanks for the rep.


    See the updated example. I have put the formula (=A2+0) in cell C2 and formatted as "mmm-yy", and then copied the formatted formula/format down. I have then inserted a new pivot table on the same page. Rather than selecting your Month column, I have used the new Date column.
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  8. 11-08-2021, 10:11 AM #8
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    i dont have power pivot an my mac vesion
    @TMS suggested using in column C A2+0
    then if you Copy C
    and use a Paste Special > value into column A
    now column A is setup as a date

    Now the pivot table will order by date , as my example

    The logic is that you need dates , in order to sort by the date , otherwise if text , it will sort alphabetically and not in date order

    did my example spreadsheet actually give you want you wanted ?
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  9. 11-08-2021, 10:19 AM #9
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    Thank you! Yes, It did help.
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  10. 11-08-2021, 10:28 AM #10
    Jigneshbharati
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    then if you Copy C
    and use a Paste Special > value into column A
    now column A is setup as a date
    I can't replicate the above steps. I haven't used it before.
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  11. 11-09-2021, 04:21 AM #11
    etaf
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    Re: Month-year (Apr-18) in Pivot table in an alphabetical order instead of chronological o

    which bit can you not do

    you click on the letter C over the column and now the whole column is highlighted
    whilst the mouse is over the C , right click and Copy
    Now click on the letter A over the column and now the whole column is highlighted
    Then from the Menu > choose Paste Special and Select Value
    OR
    whilst the mouse is over the A , right click and Paste Special , then choose VALUE

    Now the Values from column C are copied into column A

    https://www.youtube.com/watch?v=PLRQ2YCQAAM
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