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To calculate and plot changing percentage fields

  1. #1
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    To calculate and plot changing percentage fields

    Feel I should be able to handle this one but my head's in a tiz...

    Attached is a straightforward list of staff who will attend one or more of four courses. They'll attend as they are able to, so dates attended will be added daily (I have given them week numbers for now. Feel free to delete).

    There's a target of 85% for each staff group to attend a course. I need to show a progress table and a graph to show numbers and percentage attended going up towards that figure as the dates get filled in next to names; and numbers and percentage of people remaining going down.

    I've tried to go pivot table (as you'll see I've tried) and pivot chart but had trouble making sense of percentages from my pivot table. This is a MacOS Excel

    Any help very appreciated.

    Many thanks
    Rob
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    Last edited by Iolanthe; 01-24-2020 at 10:48 AM.

  2. #2
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    Re: To calculate and plot changing percentage fields

    Perhaps this will qualify and "any help".
    A helper column (% Trained) is added to the table on the Source sheet and populated using: =IF([@Week]="Not trained","",SUMPRODUCT((F$2:F2<>"Not trained")*(A$2:A2=[@Course]))/COUNTIFS([Course],[@Course]))
    The pivot table on the PT sheet utilizes the % Trained column in the Values field.
    Let us know if you have any questions.
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    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

  3. #3
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    Re: To calculate and plot changing percentage fields

    Thanks very much for this, JeteMc. Great help.
    I'm a bit rusty, and got hung up on the idea of being able to solve the percentage question in a pivot. I like your solution that does it in the table first and it works for what I need to achieve.

    Best wishes
    Rob C

  4. #4
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    Re: To calculate and plot changing percentage fields

    You're Welcome and thank you for the feedback. Please take a moment to mark the thread as 'Solved' using the thread tools menu above your first post. I hope that you have a blessed day.

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