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can't breakup Total Amount in given Date Range to respective Months

  1. #1
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    Exclamation can't breakup Total Amount in given Date Range to respective Months

    Hi all,

    I was wondering if what I want to do is possible in Excel. Please refer to this Sample Workbook!
    Sample Book.xlsx

    Background:

    Within a report I receive it gives me a Billing period between 2 dates, sometimes these dates are at the end of one month and the beginning of another month. I must prepare a costing per month view. I have used logic in Excel to break up the “10/19/2014 - 11/1/2014 (Final Invoice)” string into a start and end date. With these dates I am able to find a proportion of the Gross Amount the belongs to each month by prorating the amount with a long complicated formula (to me at least), this is in G:AE. This works fine.

    The Problem:

    I had to upload a shortened version of the Workbook, but in reality the rows go on to +10,000 and there is a lot more columns. Also, the billing periods start in 2014 and go to 2016. Right now the only way I can prorate the Gross Amount by month, is if the Column Header represents its own Month specific to that year, but when I have 3 years’ worth of date it means I have 36 columns each its own month, soon I will have 4 years of data and so on. I was wondering if I can just have a Generic January – December that isnt for a specific year like 2014, and the formula still worked and knew to prorate the amount and output data in proper month. Like this I would have 12 columns only and I would still know which year it is by just looking the billing period.

    Is there a way to do this using IF statements or any statements for that matter? I am open to doing this a new way, but if there is no way I can stick to this long and messy way and keep adding 12 columns as more and more data arrives. Anything helps, even if it’s a simple ‘I don’t think it’s possible'. Thank you kindly in advance you guys are awesome

  2. #2
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    Re: can't breakup Total Amount in given Date Range to respective Months

    Is it necessary to have all of the data on a single worksheet? Perhaps you could have a tab for each calendar or fiscal year to make it easier to read.
    Trish in Oz
    -------------
    A problem well defined is a puzzle half solved


    If you attach a sample of your workbook it will be easier to find a solution. Remember to remove/replace sensitive data before uploading the file. Look here if you need help with attachments:
    http://www.excelforum.com/faq.php?fa...b3_attachments

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