COUNTIF Row if Criteria is met

[Pamam]

HI

i need help with a excel problem i am having, not sure if this requires more work outside of what excel can handle. I am also using excel 2010

i have 2 worksheets under the one file

One worksheet counts how many times a staff member is marked under a certain product code, (See screenshot 2 for sample data). Lets call this worksheet as TALLY
while the 2nd worksheet has the dates of the year and staff members. Each day is represented as the staff member working under a certain product code. So the first sheet will tally up the codes separately and give me a read out for the year. (See screenshot for sample data). Lets call this worksheet as YEAR TO DATE

Screenshot 2.JPG
Screenshot.JPG

My first worksheet has the following formula that works correctly for each product code and corresponding staff member
=COUNTIF('YEAR TO DATE'!$5:$5,Lookup!B$2)
but the data is calculated as i have specifically told the formula to look at row 5 to count the data for Staff 1. and i would do the same for the rest of the staff but telling it to look at a different row.

but as staff members arent always in the same row for the YEAR TO DATE for the entire year, as we have new starters added, i would like to use some sort of lookup that mentions

whatever is in the TALLY worksheet column A for each staff member, find the relevant row in YEAR TO DATE and countif the requried formula as above, rather than me having to specifically say in the formula go to row 1 etc

is this possible in the realms of excel formula's? or would i need to create custom actions?

if it helps me by uploading a sample version of what i need then i will do so

thanks

[TMS]

To best describe or illustrate your problem you would be better off attaching a dummy workbook, the workbook should contain the same structure and some dummy data of the same type as the type you have in your real workbook - so, if a cell contains numbers & letters in this format abc-123 then that should be reflected in the dummy workbook. Don't upload a picture when you have a workbook question. None of us is inclined to recreate your data. Upload the workbook and manually add an 'after' situation so that we can see what you expect. In addition clearly explain how you get the results..
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[Pamam]

Sorry apologies

attached is the sample file
Sample_DataHelp.xlsx

my after situation would be the same value as whats in the Tally worksheet, but instead of having a hard link to a row (Staff 1 is row 5), the row would be referenced by finding the team member and corresponding row from the 2011 to 2012 worksheet.

i have also played with a Match formula, by finding the corresponding row the 'Staff 1' is in '2011 to 2012' worksheet, but cannot get the value of that in my COUNTIF formula,

so a little stuck

[Haseeb Avarakkan]

Tally!B5, copy down & across.

=COUNTIF(INDEX('2011 to 2012'!$C:$XFD,MATCH($A4,'2011 to 2012'!$B:$B,0),0),B$2)

[Pamam]

Thankyou Haseeb A

that is exactly what i am after

Perfect

i have now marked this as solved

[Pamam]

Hi All,

this answer has done me wonders for the past 3 years

now I have to take it to the next level and I am a bit stuck

the first post is solved by giving me a cumulative count of the Financial year to date

what I need to do is now breakdown the count into months, quarters, half yearly so I can do different graphs/comparisons

what would be the best way to add to this spreadsheet to get this going?
should I be adding new rows in my data tab to help me reference months, quarters, halves and then base my calculations on that?

any help would be appreciated

ive attached an updated spreadsheet sample_datahelp.xlsx

[humdingaling]

if your going to be doing reporting and dissecting it
you may want to look into crosstabing the data and putting it into a pivot table

[Pamam]

thanks for the quick reply

ill take a closer look and reply when I understand what you have done here

thanks

still open for other suggestions without the need to re-breakdown the data (if possible)

[humdingaling]

fyi i didn't manually break down the info if you want to know i used a crosstable to list macro

http://whatapalaver.co.uk/2009/07/ex...-to-flat-list/
which i found from this site and modified

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then i added formula for quarters (i assumed you want Australian fin year quarters) and month

[humdingaling]

if you dont want to run the cross tab again once you have set it up

use this formula in Sheet1 cell - C2 and fill down

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it will update based on sheet 2011 to 2012 then click refresh on pivot table and the data is updated