+ Reply to Thread
Results 1 to 3 of 3

Choose from a drop down list only if it hasn't been chosen previously in different column

  1. #1
    Registered User
    Join Date
    10-03-2014
    Location
    ireland
    MS-Off Ver
    2010
    Posts
    2

    Choose from a drop down list only if it hasn't been chosen previously in different column

    Hi, I would appreciate some help with this. I have looked for this online but couldn't find any that sorted this issue.

    I am looking to set up a number of colums with drop down menus. However, if an option has been chosen in the previous column (or columns) I want it NOT to be available in subsequent columns;

    For example;

    - In the first column the drop down choices would be; Mouse, Cat, Dog, Horse, Bear
    - I choose Dog in the first column.
    - I want the second column to only give me the drop down choices of; Mouse, Cat, Horse, Bear. (I.E. Dog has now been removed from the drop down list).
    - I then choose Bear in the second column
    - I want the third column to only give me the drop down choices of; Mouse Cat Horse (I.E. Both Dog and Bear have now been removed from the drop down list).

    I should add that there will be a number of rows. So Person A may choose Dog while Person B may choose Cat in the first column. Therefore Person A does not have Dog as a choice in the second column but can choose any of the others. Person B does not have Cat but can choose any of the others.

    I hope I have explained that ok and thanks.

  2. #2
    Forum Expert Whizbang's Avatar
    Join Date
    08-05-2009
    Location
    Greenville, NH
    MS-Off Ver
    2010
    Posts
    1,395

    Re: Choose from a drop down list only if it hasn't been chosen previously in different col

    Short answer: See attached (bottom of post).

    Long answer:

    First I created six headers in row one of A, B, C, H, I, and J, named Dropdown 1, Dropdown 2, Dropdown 3, List 1, List 2, and List 3.

    Then I created three named ranges as follows:

    Dropdown_1
    Please Login or Register  to view this content.
    Dropdown_2
    Please Login or Register  to view this content.
    Dropdown_3
    Please Login or Register  to view this content.
    Then I made the three named ranges above as the Data Validation List Source for the 2nd row in columns A, B, and C.

    In H1:H6 I entered the static list of animals you provided.

    In I2 I entered this formula (array formula, you must confirm using CTRL+SHIFT+ENTER), and copied down as far as the contents in column H:
    Please Login or Register  to view this content.
    Column J is similar (again, confirm using CTRL+SHIFT+ENTER):
    Please Login or Register  to view this content.
    This will allow for a filtered list for each dropdown.

    For more information on the formula used, see here: http://fiveminutelessons.com/learn-m...le-values-list

    To allow other users to enter selections without interfering with other selections, you'll have to duplicate the above using different list columns and named ranges.

    See attached.
    Attached Files Attached Files
    Last edited by Whizbang; 10-03-2014 at 10:36 AM.

  3. #3
    Registered User
    Join Date
    10-03-2014
    Location
    ireland
    MS-Off Ver
    2010
    Posts
    2

    Re: Choose from a drop down list only if it hasn't been chosen previously in different col

    Thanks Whizbang. That's great and certainly getting there.

    I just wonder if rather than setting up different list columns and named ranges for each row there was a way to account for it in the formula for first row that automatically identifies choices in the subsequent rows too. Probably not. I'll keep digging away at it.

+ Reply to Thread

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Similar Threads

  1. [SOLVED] Hiding previously selected options in drop down list
    By neerajkamat in forum Excel General
    Replies: 6
    Last Post: 07-27-2014, 10:10 AM
  2. Display different list in a list box when specific drop down chosen
    By lwwc in forum Excel Programming / VBA / Macros
    Replies: 5
    Last Post: 12-18-2013, 05:27 AM
  3. [SOLVED] Suppress drop-down list dependent on value chosen in another drop-down list
    By ptmald in forum Excel Programming / VBA / Macros
    Replies: 1
    Last Post: 10-17-2013, 07:17 PM
  4. Populate cell with not previously chosen option among 2 possible options...
    By Texas_Dawg in forum Excel Formulas & Functions
    Replies: 2
    Last Post: 02-18-2010, 06:33 PM
  5. [SOLVED] My Excel drop-down list eliminates from list options chosen. Help
    By Sybil in forum Excel Programming / VBA / Macros
    Replies: 2
    Last Post: 01-19-2006, 05:25 PM

Tags for this Thread

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts

Search Engine Friendly URLs by vBSEO 3.6.0 RC 1