+ Reply to Thread
Results 1 to 12 of 12

Sum Formula for Budgets?

  1. #1
    Registered User
    Join Date
    09-14-2012
    Location
    United States
    MS-Off Ver
    Excel 2010
    Posts
    24

    Sum Formula for Budgets?

    I've been keeping a budget using Excel for about 7 years now. I keep a tab for each month that breaks down exactly what I spending and where. I have a tab that shows what I've spent in each category I've created, but what I'd like is to track (on another tab) WHERE I'm spending my money. So, I'd like to be able to add up everything I spend for a month to a specific payee (i.e. monthly total for everything I bought at, say, Amazon). Right now if I want to add this up I have to sort through it myself. Attached is an example month. Help please, I've been trying to figure this out for a while. (as an FYI, I'm using Office 2008 on an iMac).
    Attached Files Attached Files

  2. #2
    Forum Expert Ron Coderre's Avatar
    Join Date
    03-22-2005
    Location
    Boston, Massachusetts
    MS-Off Ver
    2013, 2016, O365
    Posts
    6,996

    Re: Sum Formula for Budgets?

    This might not be what you want to read, but...You're structure should be more like a database and less like an typical Excel workbook.
    I'd consolidate all data into an Excel table with columns something like this:
    Date...Payee/Payor...Account...Description...Amount

    That way you can use filters, advanced filters, lookups, pivot tables, whatever to analyze the data. Plus, you'd be able to transfer the data to MS Access if you want to or even query it from MS Access.
    Ron
    Former Microsoft MVP - Excel (2006 - 2015)
    Click here to see the Forum Rules

  3. #3
    Administrator FDibbins's Avatar
    Join Date
    12-29-2011
    Location
    Duncansville, PA USA
    MS-Off Ver
    Excel 7/10/13/16/365 (PC ver 2310)
    Posts
    53,048

    Re: Sum Formula for Budgets?

    you have only included 1 month data, so its hard to predict what you have. Another thing you may not want to hear is that perhaps you should have all of your data in a "data base" on 1 sheet, with descritions etc, and then create different sheets to analyse it how you want
    1. Use code tags for VBA. [code] Your Code [/code] (or use the # button)
    2. If your question is resolved, mark it SOLVED using the thread tools
    3. Click on the star if you think someone helped you

    Regards
    Ford

  4. #4
    Administrator FDibbins's Avatar
    Join Date
    12-29-2011
    Location
    Duncansville, PA USA
    MS-Off Ver
    Excel 7/10/13/16/365 (PC ver 2310)
    Posts
    53,048

    Re: Sum Formula for Budgets?

    @ Ron, is there an echo in here?

  5. #5
    Forum Expert
    Join Date
    07-16-2010
    Location
    Northumberland, UK
    MS-Off Ver
    Excel 2007 (home), Excel 2010 (work)
    Posts
    3,054

    Re: Sum Formula for Budgets?

    Not wishing to be rude, but it's hard to imagine a worse format for your spreadsheet to be in that the one you have for what you're trying to do.

    Any formula to run conditional sums over multiple columns on multiple sheets, with the list of sheets changing monthly is going to be a nightmare.

    If you were using a PC I'd recommend tackling the problem with VBA, but I seem to recall that you can't do that on Macs (I could well be wrong, I know nothing about the Mac version of Office).

    Based on that, sorry, but you might be waiting a while for an answer

  6. #6
    Forum Expert
    Join Date
    07-16-2010
    Location
    Northumberland, UK
    MS-Off Ver
    Excel 2007 (home), Excel 2010 (work)
    Posts
    3,054

    Re: Sum Formula for Budgets?

    Echo...echo...

    Ha, nobody else had replied to this thread when I started composing my reply. On the other hand, I've written off so many problems on here as unsolvable, just to see Ron answer them easily - it's almost shocking to find out that he's a mere mortal, constrained by the rules of Excel. I'd have expected him to turn water into wine and solve this with a single, non-array formula of fewer than 255 characters

  7. #7
    Registered User
    Join Date
    09-14-2012
    Location
    United States
    MS-Off Ver
    Excel 2010
    Posts
    24

    Re: Sum Formula for Budgets?

    As much as one doesn't like to hear things like those, it is always good to get feedback like that you have provided. I guess I've been doing this budget in such a format for so long I never thought to do it a more sensible way (filters! how stupid am I to forget those!) Good news is that since 2013 is approaching, I'll be creating my new budget and I'll probably switch things up now.

    Thanks for shaking loose the cobwebs of habit!

  8. #8
    Administrator FDibbins's Avatar
    Join Date
    12-29-2011
    Location
    Duncansville, PA USA
    MS-Off Ver
    Excel 7/10/13/16/365 (PC ver 2310)
    Posts
    53,048

    Re: Sum Formula for Budgets?

    howe, happy to help. Its always easier to sit on the fence and see potential, rather than where it's staring you in the face.

    Shout again if you need help with you're "revised" budget

  9. #9
    Forum Expert Ron Coderre's Avatar
    Join Date
    03-22-2005
    Location
    Boston, Massachusetts
    MS-Off Ver
    2013, 2016, O365
    Posts
    6,996

    Re: Sum Formula for Budgets?

    Hmmm...Seems like I need to manage expectations a bit better.

  10. #10
    Forum Expert Ron Coderre's Avatar
    Join Date
    03-22-2005
    Location
    Boston, Massachusetts
    MS-Off Ver
    2013, 2016, O365
    Posts
    6,996

    Re: Sum Formula for Budgets?

    Ron, is there an echo in here?
    .............Ron, is there an echo in here?
    ....................Ron, is there an echo in here?
    .................................Ron, is there an echo in here?
    ...........................................there an echo in here?
    Last edited by FDibbins; 12-29-2012 at 06:35 PM.

  11. #11
    Forum Expert
    Join Date
    07-16-2010
    Location
    Northumberland, UK
    MS-Off Ver
    Excel 2007 (home), Excel 2010 (work)
    Posts
    3,054

    Re: Sum Formula for Budgets?

    Ron, I find it more comforting to believe that you could solve this in the way I described, and that you're simply either (a) not doing so to give us mere humans a glimmer of hope that one day we'll be able to match your Excel skills, or (b) trying to preserve your secret identity as Captain Formula.

  12. #12
    Administrator FDibbins's Avatar
    Join Date
    12-29-2011
    Location
    Duncansville, PA USA
    MS-Off Ver
    Excel 7/10/13/16/365 (PC ver 2310)
    Posts
    53,048

    Re: Sum Formula for Budgets?

    pppsssttttt Andrew, that secret identity is no secret, but dont tell captain Ron that though

+ Reply to Thread

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Tags for this Thread

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts

Search Engine Friendly URLs by vBSEO 3.6.0 RC 1