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Inserting blank entries for missing values

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  1. #1
    Registered User
    Join Date
    07-14-2006
    Posts
    15

    Inserting blank entries for missing values

    Hi all,

    Google isn't being as helpful as I would like with this problem, I'm hoping someone here will know what to do, if at all possible.

    How can I get excel to take the following information:

    Mon..Hours..Tue..Hours..Wed...Hours..Thu...Hours..Fri...Hours
    Jane.....3..Mary.....4..Mary......3..Mary......2..Mary......1
    Betty....5..Jane.....2..Joan......6..Jane......8..Joan......5
    Rob......1..Joan.....2..Rob.......4..Betty.....7..Betty.....7
    Kristy...2..Betty....9..Kristy....6..Rob.......5..Liz.......4
    Janette..5..Rob......3..Janette...7..Janette...4..
    Liz......3..Janette..2..Liz.......3..Barbra....3..
    Barbra...1..Liz......6..Barbra....4....
    ............Barbra...8

    And format it to fix the missing entries on each day so it appears like this:

    .......Mon.Tue.Wed.Thu.Fri
    Mary.....0...4...3...2...1
    Jane.....3...2...0...8...0
    Joan.....0...2...6...0...5
    Betty....5...9...0...7...7
    Rob......1...3...4...5...0
    Kristy...2...0...6...0...0
    Janette..5...2...7...4...0
    Liz......3...6...3...0...4
    Barbra...1...8...4...3...0

    The above was done manually, I would like a way to automate the process. The actual data I'm working with is much larger
    Sorry for the dots, I couldn't find another way to space everything correctly
    Knowing my luck this is something extreamly trivial

  2. #2
    Herbert Seidenberg
    Guest

    Re: Inserting blank entries for missing values

    Use Pivot Table. It requires no formulas.
    Shift the header row to the right so the day labels
    are on top of the hour columns, like this:
    Mon Tue Wed Thu Fri
    Jane 3 Mary 4 Mary 3 Mary 2 Mary 1
    Betty 5 Jane 2 Joan 6 Jane 8 Joan 5
    Rob 1 Joan 2 Rob 4 Betty 7 Betty 7
    Kristy 2 Betty 9 Kristy 6 Rob 5 Liz 4
    Janette 5 Rob 3 Janette 7 Janette 4
    Liz 3 Janette 2 Liz 3 Barbra 3
    Barbra 1 Liz 6 Barbra 4
    Barbra 8
    Pivot Table > Multiple Consolidation Ranges
    Select the above first two columns, including the header Mon. Hit Add.
    Repeat for other days until you have 5 ranges.
    Ranges can have different number of rows or be dynamic.
    Layout > Sum of Values
    Options > Uncheck: Grand Totals
    Check: For empty cells, show 0
    Hit Refresh whenever you update your original data.


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