finding out missing entries!

hi all!

i am having data in 2 workbooks!
in workbook1 sheet 1 COL"A" contains cheque numbers & COL"B" contains amounts as under

chqno amount
123456 100
234561 200
546326 300
123406 400
654896 300
689647 150
465721 200

in workbook2 sheet1 - same two columns as in workbook1 sheet 1
the records are the same with a few lesser than in workbook1 sheet1
also the records are not in the same order but shuffled randomly!
example as under:

chqno amount
689647 150
546326 300
465721 200
123456 100
234561 200

now i want to trace out the following missing 2 entries in the
workbook2sheet1!

123406 400
654896 300

help pl?!

-via135

Visit Chips site and look for his stuff on duplicates
http://www.cpearson.com/excel/duplicat.htm

--
Bernard V Liengme
www.stfx.ca/people/bliengme
remove caps from email

"via135" <via135.22xc1d_1139424771.5286@excelforum-nospam.com> wrote in
message news:via135.22xc1d_1139424771.5286@excelforum-nospam.com...
>
> hi all!
>
> i am having data in 2 workbooks!
> in workbook1 sheet 1 COL"A" contains cheque numbers & COL"B" contains
> amounts as under
>
> chqno amount
> 123456 100
> 234561 200
> 546326 300
> 123406 400
> 654896 300
> 689647 150
> 465721 200
>
> in workbook2 sheet1 - same two columns as in workbook1 sheet 1
> the records are the same with a few lesser than in workbook1 sheet1
> also the records are not in the same order but shuffled randomly!
> example as under:
>
> chqno amount
> 689647 150
> 546326 300
> 465721 200
> 123456 100
> 234561 200
>
> now i want to trace out the following missing 2 entries in the
> workbook2sheet1!
>
> 123406 400
> 654896 300
>
> help pl?!
>
> -via135
>
>
> --
> via135
> ------------------------------------------------------------------------
> via135's Profile:
> http://www.excelforum.com/member.php...o&userid=26725
> View this thread: http://www.excelforum.com/showthread...hreadid=510173
>

It would be easy to go from the spreadsheet that contains more entries and do
a vlookup on the sheet that contains fewer entries. The entries that didn't
exist on the second sheet would show up as #N/A. But it seems you want to do
the opposite, so this is what I came up with:

In column C enter this formula (and copy down):
=MATCH(A2,Sheet3!$A$2:$A$8,0)
This will tell you on what row matching numbers were found. Then in column
D enter the starting through ending range of your numbers. You can use
Edit/fill series. For this example I used Series in columns, step value of
1, stop value of 7, so this gave me the numbers 1 - 7 in column D.
Then in column E, I entered this formula (and copied down):
=IF(COUNTIF($C$2:$C$6,D2)=0,1,"")
This entered the number 1 in the rows where a match was not found. In
column F, I used this formula:
=IF($E2<>"",INDEX(Sheet3!$A$2:$B$8,$D2,1),"")
This returned the missing value in the first column and the formula in
column G is:
=IF($E2<>"",INDEX(Sheet3!$A$2:$B$8,$D2,2),"")
which is exactly the same as the previous formula except it returns the 2nd
column's data.

Doable, but as I said earlier, a lot easier to work from the other
spreadsheet.

--
Kevin Vaughn


"via135" wrote:

>
> hi all!
>
> i am having data in 2 workbooks!
> in workbook1 sheet 1 COL"A" contains cheque numbers & COL"B" contains
> amounts as under
>
> chqno amount
> 123456 100
> 234561 200
> 546326 300
> 123406 400
> 654896 300
> 689647 150
> 465721 200
>
> in workbook2 sheet1 - same two columns as in workbook1 sheet 1
> the records are the same with a few lesser than in workbook1 sheet1
> also the records are not in the same order but shuffled randomly!
> example as under:
>
> chqno amount
> 689647 150
> 546326 300
> 465721 200
> 123456 100
> 234561 200
>
> now i want to trace out the following missing 2 entries in the
> workbook2sheet1!
>
> 123406 400
> 654896 300
>
> help pl?!
>
> -via135
>
>
> --
> via135
> ------------------------------------------------------------------------
> via135's Profile: http://www.excelforum.com/member.php...o&userid=26725
> View this thread: http://www.excelforum.com/showthread...hreadid=510173
>
>

thks..Kevin!

though the route is circuitous, i am able to achieve the result!

thks again for the help!

-via135

Originally Posted by Kevin Vaughn

It would be easy to go from the spreadsheet that contains more entries and do
a vlookup on the sheet that contains fewer entries. The entries that didn't
exist on the second sheet would show up as #N/A. But it seems you want to do
the opposite, so this is what I came up with:

In column C enter this formula (and copy down):
=MATCH(A2,Sheet3!$A$2:$A$8,0)
This will tell you on what row matching numbers were found. Then in column
D enter the starting through ending range of your numbers. You can use
Edit/fill series. For this example I used Series in columns, step value of
1, stop value of 7, so this gave me the numbers 1 - 7 in column D.
Then in column E, I entered this formula (and copied down):
=IF(COUNTIF($C$2:$C$6,D2)=0,1,"")
This entered the number 1 in the rows where a match was not found. In
column F, I used this formula:
=IF($E2<>"",INDEX(Sheet3!$A$2:$B$8,$D2,1),"")
This returned the missing value in the first column and the formula in
column G is:
=IF($E2<>"",INDEX(Sheet3!$A$2:$B$8,$D2,2),"")
which is exactly the same as the previous formula except it returns the 2nd
column's data.

Doable, but as I said earlier, a lot easier to work from the other
spreadsheet.

--
Kevin Vaughn


"via135" wrote:

>
> hi all!
>
> i am having data in 2 workbooks!
> in workbook1 sheet 1 COL"A" contains cheque numbers & COL"B" contains
> amounts as under
>
> chqno amount
> 123456 100
> 234561 200
> 546326 300
> 123406 400
> 654896 300
> 689647 150
> 465721 200
>
> in workbook2 sheet1 - same two columns as in workbook1 sheet 1
> the records are the same with a few lesser than in workbook1 sheet1
> also the records are not in the same order but shuffled randomly!
> example as under:
>
> chqno amount
> 689647 150
> 546326 300
> 465721 200
> 123456 100
> 234561 200
>
> now i want to trace out the following missing 2 entries in the
> workbook2sheet1!
>
> 123406 400
> 654896 300
>
> help pl?!
>
> -via135
>
>
> --
> via135
> ------------------------------------------------------------------------
> via135's Profile: http://www.excelforum.com/member.php...o&userid=26725
> View this thread: http://www.excelforum.com/showthread...hreadid=510173
>
>

thks Bernard!
for the prompt guidance!!

-via135

Originally Posted by Bernard Liengme

Visit Chips site and look for his stuff on duplicates
http://www.cpearson.com/excel/duplicat.htm

--
Bernard V Liengme
www.stfx.ca/people/bliengme
remove caps from email

"via135" <via135.22xc1d_1139424771.5286@excelforum-nospam.com> wrote in
message news:via135.22xc1d_1139424771.5286@excelforum-nospam.com...
>
> hi all!
>
> i am having data in 2 workbooks!
> in workbook1 sheet 1 COL"A" contains cheque numbers & COL"B" contains
> amounts as under
>
> chqno amount
> 123456 100
> 234561 200
> 546326 300
> 123406 400
> 654896 300
> 689647 150
> 465721 200
>
> in workbook2 sheet1 - same two columns as in workbook1 sheet 1
> the records are the same with a few lesser than in workbook1 sheet1
> also the records are not in the same order but shuffled randomly!
> example as under:
>
> chqno amount
> 689647 150
> 546326 300
> 465721 200
> 123456 100
> 234561 200
>
> now i want to trace out the following missing 2 entries in the
> workbook2sheet1!
>
> 123406 400
> 654896 300
>
> help pl?!
>
> -via135
>
>
> --
> via135
> ------------------------------------------------------------------------
> via135's Profile:
> http://www.excelforum.com/member.php...o&userid=26725
> View this thread: http://www.excelforum.com/showthread...hreadid=510173
>

You're welcome.
--
Kevin Vaughn


"via135" wrote:

>
> thks..Kevin!
>
> though the route is circuitous, i am able to achieve the result!
>
> thks again for the help!
>
> -via135
>
>
>
>
> Kevin Vaughn Wrote:
> > It would be easy to go from the spreadsheet that contains more entries
> > and do
> > a vlookup on the sheet that contains fewer entries. The entries that
> > didn't
> > exist on the second sheet would show up as #N/A. But it seems you want
> > to do
> > the opposite, so this is what I came up with:
> >
> > In column C enter this formula (and copy down):
> > =MATCH(A2,Sheet3!$A$2:$A$8,0)
> > This will tell you on what row matching numbers were found. Then in
> > column
> > D enter the starting through ending range of your numbers. You can
> > use
> > Edit/fill series. For this example I used Series in columns, step
> > value of
> > 1, stop value of 7, so this gave me the numbers 1 - 7 in column D.
> > Then in column E, I entered this formula (and copied down):
> > =IF(COUNTIF($C$2:$C$6,D2)=0,1,"")
> > This entered the number 1 in the rows where a match was not found. In
> > column F, I used this formula:
> > =IF($E2<>"",INDEX(Sheet3!$A$2:$B$8,$D2,1),"")
> > This returned the missing value in the first column and the formula in
> > column G is:
> > =IF($E2<>"",INDEX(Sheet3!$A$2:$B$8,$D2,2),"")
> > which is exactly the same as the previous formula except it returns the
> > 2nd
> > column's data.
> >
> > Doable, but as I said earlier, a lot easier to work from the other
> > spreadsheet.
> >
> > --
> > Kevin Vaughn
> >
> >
> > "via135" wrote:
> >
> > >
> > > hi all!
> > >
> > > i am having data in 2 workbooks!
> > > in workbook1 sheet 1 COL"A" contains cheque numbers & COL"B"
> > contains
> > > amounts as under
> > >
> > > chqno amount
> > > 123456 100
> > > 234561 200
> > > 546326 300
> > > 123406 400
> > > 654896 300
> > > 689647 150
> > > 465721 200
> > >
> > > in workbook2 sheet1 - same two columns as in workbook1 sheet 1
> > > the records are the same with a few lesser than in workbook1 sheet1
> > > also the records are not in the same order but shuffled randomly!
> > > example as under:
> > >
> > > chqno amount
> > > 689647 150
> > > 546326 300
> > > 465721 200
> > > 123456 100
> > > 234561 200
> > >
> > > now i want to trace out the following missing 2 entries in the
> > > workbook2sheet1!
> > >
> > > 123406 400
> > > 654896 300
> > >
> > > help pl?!
> > >
> > > -via135
> > >
> > >
> > > --
> > > via135
> > >
> > ------------------------------------------------------------------------
> > > via135's Profile:
> > http://www.excelforum.com/member.php...o&userid=26725
> > > View this thread:
> > http://www.excelforum.com/showthread...hreadid=510173
> > >
> > >
>
>
> --
> via135
> ------------------------------------------------------------------------
> via135's Profile: http://www.excelforum.com/member.php...o&userid=26725
> View this thread: http://www.excelforum.com/showthread...hreadid=510173
>
>