Complicated Vlookup/count problem

Hi,

What I am trying to do is a kind of distribution. What I want to come to is something like this:

Book#------How long to read?------
1234 1-2 hours? 2-3 hours? 3-4 hours? more than 4 hours.

1234 7 11 6 1


The data is on one sheet and I did a quick pivot on sheet2 to get all unique book numbers. Now in each row on sheet 2 (in the columns next to the unique book number) I would like the count of how many times a value (hours) appears in the hours column of the specified book. The first sheet containing the data looks something like this:

Name Book Hours
Jenny 1234 2.25
Bart 1234 2
Martha 1234 6
Bill 7958 11
Bob 1234 1.5

The trick is to have the function look for a match of the sheet 2 book number to sheet 1 and count how many times a value appears (on sheet 1) that falls between a range. Since I have thousands of books, I need the funtion to search instead of me.

Seems like I need a vlookup combined with a count function or perhaps I am just confused.

Thanks,

swjtx

say your sata on sheet1 on is in the range A2 to c6000 where column B
contains the name of the book and column C contains how long it took to
finishe reading.

On sheet 2 where you have the unique names of the books on Column A; type on
cell B2 the following to count # between 0-2 hrs
=SUMPRODUCT(--(Sheet1!$B$2:$B$6000=$A2),--(Sheet1!$C$2:$C$6000<=2))
on cell C2 for COUNT # between 2-3 hrs
=SUMPRODUCT(--(Sheet1!$B$2:$B$6000=$A2),--(Sheet1!$C$2:$C$6000>2),--(Sheet1!$C$2:$C$6000<=3)))
for 3-4 hrs on D2
=SUMPRODUCT(--(Sheet1!$B$2:$B$6000=$A2),--(Sheet1!$C$2:$C$6000>3),--(Sheet1!$C$2:$C$6000<=4)))
for > 4 hrs on E2
=SUMPRODUCT(--(Sheet1!$B$2:$B$6000=$A2),--(Sheet1!$C$2:$C$6000>4))

Copy this range B2:E2 all the way down

"swjtx" <swjtx.2061ym_1134792602.2203@excelforum-nospam.com> wrote in
message news:

swjtx.2061ym_1134792602.2203@excelforum-nospam.com...
>
> Hi,
>
> What I am trying to do is a kind of distribution. What I want to come
> to is something like this:
>
> Book#------How long to read?------
> 1234 1-2 hours? 2-3 hours? 3-4 hours?
> more than 4 hours.
>
> 1234 7 11
> 6 1
>
>
> The data is on one sheet and I did a quick pivot on sheet2 to get all
> unique book numbers. Now in each row on sheet 2 (in the columns next to
> the unique book number) I would like the count of how many times a value
> (hours) appears in the hours column of the specified book. The first
> sheet containing the data looks something like this:
>
> Name Book Hours
> Jenny 1234 2.25
> Bart 1234 2
> Martha 1234 6
> Bill 7958 11
> Bob 1234 1.5
>
> The trick is to have the function look for a match of the sheet 2 book
> number to sheet 1 and count how many times a value appears (on sheet 1)
> that falls between a range. Since I have thousands of books, I need the
> funtion to search instead of me.
>
> Seems like I need a vlookup combined with a count function or perhaps I
> am just confused.
>
> Thanks,
>
> swjtx
>
>
> --
> swjtx
> ------------------------------------------------------------------------
> swjtx's Profile:
> http://www.excelforum.com/member.php...o&userid=29716
> View this thread: http://www.excelforum.com/showthread...hreadid=494311
>

I think SUMPRODUCT gets what you want

=SUMPRODUCT(--($B2:$B200=1234),--($C$2:$C$200>=2),--($C$2:$C$200<3))

which gives the sum of book 1234 betwwen 2-3 hours. Extend that over a
table, and you can then pivot the results.

--

HTH

RP
(remove nothere from the email address if mailing direct)


"swjtx" <swjtx.2061ym_1134792602.2203@excelforum-nospam.com> wrote in
message news:swjtx.2061ym_1134792602.2203@excelforum-nospam.com...
>
> Hi,
>
> What I am trying to do is a kind of distribution. What I want to come
> to is something like this:
>
> Book#------How long to read?------
> 1234 1-2 hours? 2-3 hours? 3-4 hours?
> more than 4 hours.
>
> 1234 7 11
> 6 1
>
>
> The data is on one sheet and I did a quick pivot on sheet2 to get all
> unique book numbers. Now in each row on sheet 2 (in the columns next to
> the unique book number) I would like the count of how many times a value
> (hours) appears in the hours column of the specified book. The first
> sheet containing the data looks something like this:
>
> Name Book Hours
> Jenny 1234 2.25
> Bart 1234 2
> Martha 1234 6
> Bill 7958 11
> Bob 1234 1.5
>
> The trick is to have the function look for a match of the sheet 2 book
> number to sheet 1 and count how many times a value appears (on sheet 1)
> that falls between a range. Since I have thousands of books, I need the
> funtion to search instead of me.
>
> Seems like I need a vlookup combined with a count function or perhaps I
> am just confused.
>
> Thanks,
>
> swjtx
>
>
> --
> swjtx
> ------------------------------------------------------------------------
> swjtx's Profile:
http://www.excelforum.com/member.php...o&userid=29716
> View this thread: http://www.excelforum.com/showthread...hreadid=494311
>

Hi and Thanks to both of you!

Sumproduct worked. I was looking at that but the arrays were seperated by an * in the examples I found. I noticed you used "--".

One tiny problem remains. As I drag the formula down the page, it correctly selects the next book# but it also increment the range searched on the first sheet. Any way to make it choose the same range without manually editing?

Example:
First Formula:
=SUMPRODUCT(--(Sheet1!$C2:$C200=$A2),--(Sheet1!$C2:$C200>=2),--(Sheet1!$C2:$C200<3))

Second Formula:

=SUMPRODUCT(--(Sheet1!$C3:$C201=$A3),--(Sheet1!$C3:$C201>=2),--(Sheet1!$C3:$C201<3))

I want it to choose $A3 but I want it to search the same range (C2:C200), not increment. Any way to do this?

Use $c$2:$c$200

The $ signs mean not to adjust the range when you copy the formula.

swjtx wrote:
>
> Hi and Thanks to both of you!
>
> Sumproduct worked. I was looking at that but the arrays were seperated
> by an * in the examples I found. I noticed you used "--".
>
> One tiny problem remains. As I drag the formula down the page, it
> correctly selects the next book# but it also increment the range
> searched on the first sheet. Any way to make it choose the same range
> without manually editing?
>
> Example:
> First Formula:
> =SUMPRODUCT(--(Sheet1!$C2:$C200=$A2),--(Sheet1!$C2:$C200>=2),--(Sheet1!$C2:$C200<3))
>
> Second Formula:
>
> =SUMPRODUCT(--(Sheet1!$C3:$C201=$A3),--(Sheet1!$C3:$C201>=2),--(Sheet1!$C3:$C201<3))
>
> I want it to choose $A3 but I want it to search the same range
> (C2:C200), not increment. Any way to do this?
>
> --
> swjtx
> ------------------------------------------------------------------------
> swjtx's Profile: http://www.excelforum.com/member.php...o&userid=29716
> View this thread: http://www.excelforum.com/showthread...hreadid=494311

--

Dave Peterson

Use

=SUMPRODUCT(--(Sheet1!$C$2:$C$200=$A2),--(Sheet1!$C$2:$C$200>=2),--(Sheet1!$
C$2:$C$200<3))


--

HTH

RP
(remove nothere from the email address if mailing direct)


"swjtx" <swjtx.206zam_1134835802.9332@excelforum-nospam.com> wrote in
message news:swjtx.206zam_1134835802.9332@excelforum-nospam.com...
>
> Hi and Thanks to both of you!
>
> Sumproduct worked. I was looking at that but the arrays were seperated
> by an * in the examples I found. I noticed you used "--".
>
> One tiny problem remains. As I drag the formula down the page, it
> correctly selects the next book# but it also increment the range
> searched on the first sheet. Any way to make it choose the same range
> without manually editing?
>
> Example:
> First Formula:
>
=SUMPRODUCT(--(Sheet1!$C2:$C200=$A2),--(Sheet1!$C2:$C200>=2),--(Sheet1!$C2:$
C200<3))
>
> Second Formula:
>
>
=SUMPRODUCT(--(Sheet1!$C3:$C201=$A3),--(Sheet1!$C3:$C201>=2),--(Sheet1!$C3:$
C201<3))
>
> I want it to choose $A3 but I want it to search the same range
> (C2:C200), not increment. Any way to do this?
>
>
> --
> swjtx
> ------------------------------------------------------------------------
> swjtx's Profile:
http://www.excelforum.com/member.php...o&userid=29716
> View this thread: http://www.excelforum.com/showthread...hreadid=494311
>

Hi and thanks a million. It works.