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Bookings Calendar with check in and check out option, with income and expenses etc?

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Firestorm2039 Bookings Calendar with check... 01-29-2025, 04:24 PM
Firestorm2039 Re: Bookings Calendar with... 01-29-2025, 04:27 PM
Toonies Re: Bookings Calendar with... 01-30-2025, 05:44 AM
Firestorm2039 Re: Bookings Calendar with... 01-30-2025, 06:12 AM
JeteMc Re: Bookings Calendar with... 01-31-2025, 11:35 AM
AliGW Re: Bookings Calendar with... 02-05-2025, 03:15 AM
Firestorm2039 Re: Bookings Calendar with... 02-09-2025, 10:35 AM
AliGW Re: Bookings Calendar with... 02-09-2025, 11:48 AM
  1. #1
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    Bookings Calendar with check in and check out option, with income and expenses etc?

    Hi
    Let me start by saying i know pretty much NOTHING about excel, not used it in over 20 years (high school), so if you can help, please be as detailed as possible.

    I rent out 5 caravans at the moment on a holiday park on behalf of other owners, so my bookings can range from 3 nights to 28 nights, i currently use google calendar to keep track of all my bookings, which is useful for me, but i cant do income and expenses on there for when it comes to my self assessment.
    So i am looking for something like google calendar, where i can click on a check in date and a check out date, enter some details (how much the booking is, how much refundable deposit was paid, how much deposit was paid back, my fee (in % as it can change from time to time), and how much was paid to the owner of the caravan (this would be the booking amount, minus my fee, if any money was taken from the deposit, then this to be included as money sent to the owner, as i take no fee from the deposit).
    I would like a "big" size calendar with a drop down menu for months of the year, not 12 individual calendars.
    Then under the calendar or something i would need an expenses section, this would be things like internet, travel, car, electric etc, maybe a small income section in case i need to charge the anything (i may have to deduct some money for small repairs or something, having it as an income might be easier since amount returned to owner would have already been calculated?).

    then it adds it all up for me with a gross income, expenses and Net income.

    as i rent out 5 caravans i would need 1 for each caravan, i assume this is just a case of doing 1 sheet them right clicking the tab and duplicating it?, but then i would like (not "needed") a totals tab that adds up ALL my Gross income, expenses and my Net income.

    I hope this makes sense? i have downloaded a few templates to help me out, but non seem to match what i am after. i have searched all week for ways to do different things and now it is giving me a headache and my eyes are hurting lol. if anyone could do a youtube tutorial or something for me, that would be great.
    It will not let me post links, so i am unable to provide an example sorry...
    Attached Files Attached Files

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    Re: Bookings Calendar with check in and check out option, with income and expenses etc?

    sees it did attach a file lol, the file attached is the closest i have found to what i am after, but as you can see, there are 12 individual calendars, which just takes up way to much space. there is also no guests details, how much the booking was, how much refundable deposit was made or an agent fee in %.

  3. #3
    Forum Contributor Toonies's Avatar
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    Re: Bookings Calendar with check in and check out option, with income and expenses etc?

    It is essential to know what version of Excel you have installed as this may limit functions and formulas as not all versions of Excel are the same
    to find out what version you have check this out

    https://www.youtube.com/watch?v=eCsnRpUQ9Q8

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    Re: Bookings Calendar with check in and check out option, with income and expenses etc?

    turns out it is Libre Calc i am using, Not Excel, seems to function exactly the same though?

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    Re: Bookings Calendar with check in and check out option, with income and expenses etc?

    I looked at google calendar and to me it doesn't seem to lend itself to supporting the calculations you want.
    I also looked at around for other free 'availability' calendar templates and didn't see anything better than the Vertex42 template.
    I suspect that to get all of the features you are requesting you would need to purchase a custom-made availability calendar.
    Here is a simple example of how a calculation of profit could be done using the template.
    Each canvas sheet displays the profit using: =SUM(AL11:AL208)
    The summary sheet displays the overall profit using: =SUM('Caravan 1:Caravan 5'!AP2)
    Let us know if you have any questions.
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    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

  6. #6
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    Re: Bookings Calendar with check in and check out option, with income and expenses etc?

    Administrative Note:

    Welcome to the forum.

    Please change your forum profile from 'No Idea' to 'Libre Calc' - help us to help you.

    This is NOT an Excel question, so I am moving this to the Other Platforms section.
    Ali


    Enthusiastic self-taught user of MS Excel who's always learning!
    Don't forget to say "thank you" in your thread to anyone who has offered you help. It's a universal courtesy.
    You can reward them by clicking on * Add Reputation below their user name on the left, if you wish.

    NB:
    as a Moderator, I never accept friendship requests.
    Forum Rules (updated August 2023): please read them here.

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    Re: Bookings Calendar with check in and check out option, with income and expenses etc?

    Thank you, i have now downloaded the 2024 excel professional version, instead of LibreCalc
    Last edited by AliGW; 02-09-2025 at 11:48 AM. Reason: Please don't quote unnecessarily - use the Quick Reply button instead. Please review the forum guidelines.

  8. #8
    Forum Moderator AliGW's Avatar
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    Re: Bookings Calendar with check in and check out option, with income and expenses etc?

    I have moved the thread back.

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