Timetable - Mapping Appointments

[Skittlebeanz]

Hi,

I'm working on a spreadsheet to create a schedule of tasks for staff and the majority of this is going well but I want to import their outlook calendars to create a table of when they are already busy. This will give me a 'map' so I don't double book them for things.

I've imported outlook in a csv file and it gives me a long list in a table of appointments (see attached sheet - table is A12:G12). The columns are Meeting, Start Date, Start Time, End Date, End Time, All Day Meeting? and Staff Member.

I basically want to use this information to create a table which blocks out when people are busy like the one manually created in rows 1-6

Can anyone help me with the lookups I need to use to create this for a whole month's worth of meetings for multiple staff members given that their might be more than one appointment per person on each day?

[scottiex]

you could fill this across and down from cell B2

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that gives you each day if you change cell A1 to the date you want.
I allowed for rows 11 to 1000 to be where you are putting your data, adjust that as needed.

[Skittlebeanz]

Thank you so much for responding. I can't quite get the formula to work. You've referenced column H and I within this formula but these two columns are blank for me at the monent. Have I missed a step?

[AliGW]

In B2 copied across and down:

=IF(SUMPRODUCT(($B$12:$B$1000+$C$12:$C$1000<$A$1+B$1)*($D$12:$D$1000+$E$12:$E$1000>=$A$1+B$1)*($G$12:$G$1000=$A2))>0,"BUSY","")

[scottiex]

Oh woops. I concatenated your start date and time and end date and time in those columns (H and I) there.

Ie with an & - [date] & [time]

I thought that is more readable than writing a longer formula to do it. Embarassed I forgot the step.

Not in front of a computer now so i can't do the sheet. And I see AliW did an answer already.

[AliGW]

There are no dates and times in columns H and I - they are blank.

It cannot be done this way with COUNTIFS - see my solution with SUMPRODUCT above.

[AliGW]

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[Skittlebeanz]

Amazing!!!! This is exactly why I LOVE this forum. Thank you so much for your help on this. It's really saved me a lot of time.

[Skittlebeanz]

Thank you. I do really appreciate all of your help

[AliGW]

You're welcome.