+ Reply to Thread
Results 1 to 4 of 4

Creating a duty rota for 20+ staff spanning a year calendar

  1. #1
    Registered User
    Join Date
    08-24-2015
    Location
    Reading, England
    MS-Off Ver
    MSoffice 2010
    Posts
    14

    Creating a duty rota for 20+ staff spanning a year calendar

    Hi there!
    We have a basic duty rota for each month, whereby each member of staff should cover at least once or twice per 2 month period (depending on their fte hours)

    How can I create a spreadsheet which works out fairly the cover for each member of staff and automatically populates into up to 12 months?
    Here is an example of what we currently use, which relies on each staff member adding themselves to a monthly rota. I want to be able to auto generate based on the criteria for whether they do 3, 2 or 1 duty every 2 months?

    Thank you !
    Attached Files Attached Files

  2. #2
    Forum Moderator AliGW's Avatar
    Join Date
    08-10-2013
    Location
    Retired in Ipswich, Suffolk, but grew up in Sawley, Derbyshire (both in England)
    MS-Off Ver
    MS 365 Subscription Insider Beta Channel v. 2503 (Windows 11 Home 24H2 64-bit)
    Posts
    90,182

    Re: Creating a duty rota for 20+ staff spanning a year calendar

    I don't see where you have manually mocked up what you are hoping to achieve. Please do that (at least in part, as a guide) and then attach the workbook again.
    Ali


    Enthusiastic self-taught user of MS Excel who's always learning!
    Don't forget to say "thank you" in your thread to anyone who has offered you help. It's a universal courtesy.
    You can reward them by clicking on * Add Reputation below their user name on the left, if you wish.

    NB:
    as a Moderator, I never accept friendship requests.
    Forum Rules (updated August 2023): please read them here.

  3. #3
    Registered User
    Join Date
    08-24-2015
    Location
    Reading, England
    MS-Off Ver
    MSoffice 2010
    Posts
    14

    Re: Creating a duty rota for 20+ staff spanning a year calendar

    Oops ! Sorry! It's a bit difficult to mock it up but hope this helps a bit !!! See attached

    Creating a duty rota for 20+ staff spanning a year calendar

    Hi there!
    We have a basic duty rota for each month, whereby each member of staff should cover at least once or twice per 2 month period (depending on their fte hours)

    How can I create a spreadsheet which works out fairly the cover for each member of staff and automatically populates into up to 12 months?
    Here is an example of what we currently use, which relies on each staff member adding themselves to a monthly rota. I want to be able to auto generate based on the criteria for whether they do 3, 2 or 1 duty every 2 months?

    Thank you !
    Attached Files Attached Files

  4. #4
    Forum Guru
    Join Date
    08-28-2014
    Location
    USA
    MS-Off Ver
    Excel 365 version 2501
    Posts
    18,817

    Re: Creating a duty rota for 20+ staff spanning a year calendar

    I feel that in order to fill the month we would need more information, as in more staff and their assignments.
    Based on the data given I came up with the following which, while it doesn't match the format, does seem to follow the rules for duty based on FTE.
    1. Those employs whom are FTE 1 are displayed a second time at the end of the list.
    2. The first day of assignment (3/2/2020) is manually placed in cell E8
    3. The first workdays of the other months are displayed using: =WORKDAY(EOMONTH(E8,0),1)
    Note that this works because Helen J is an FTE 1 and will get at least one assignment every month.
    4. The rest of the range (E9:N14) is populated using: =IF(AND(ISODD(MONTH(E$8)),COUNTIFS($A$8:$A9,$A9)>1),"",IF(AND(ISEVEN(MONTH(E$8)),$C9=0.6),"",WORKDAY(MAX(E$8:E8),1)))
    Let us know if you have any questions.
    Attached Files Attached Files
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

+ Reply to Thread

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Similar Threads

  1. formula for a duty rota
    By nejenkins in forum Excel General
    Replies: 3
    Last Post: 06-29-2018, 07:41 PM
  2. [SOLVED] how do I get my staff rota to add number of staff on duty
    By dougers1 in forum Excel General
    Replies: 2
    Last Post: 07-20-2017, 05:18 AM
  3. Replies: 14
    Last Post: 05-23-2015, 06:26 AM
  4. creating a staff rota for 24 hour shifts
    By RONJONES in forum Excel General
    Replies: 4
    Last Post: 09-06-2013, 12:02 PM
  5. Help in creating staff rota
    By Suecee in forum Excel General
    Replies: 5
    Last Post: 05-20-2012, 08:38 AM
  6. Creating a staff rota
    By daustin3 in forum Excel General
    Replies: 0
    Last Post: 05-16-2012, 12:30 PM
  7. Late Duty Rota
    By jamie007 in forum Excel General
    Replies: 0
    Last Post: 05-26-2011, 09:04 AM

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts

Search Engine Friendly URLs by vBSEO 3.6.0 RC 1