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Project Percentage Tracking Formulas - HELP PLEASE!!

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  1. #1
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    Project Percentage Tracking Formulas - HELP PLEASE!!

    Hi all

    I'm having troubles working out several formulas to correctly calculate the percentage of progress on projects - both individually and overall.

    Calculating Planned Days within a date range & Days Left
    Planned Days (=IF(OR(ISBLANK(start date),ISBLANK(end date)),"",end date-start date+1)

    Days Left formula (=IF(end date="","",end date-TODAY())

    Progress Formulas to calculate if an individual item is on track
    =IF($M$44/H45>=$K$44,"On Track",IF($M$44/H45>$K$44-0.1,"At Risk",IF($M$44/H45>$K$44=0,"Not Started",IF($M$44/H45>$K$44=1,"Completed","Off Track"))))

    I think I have confused myself re-doing the formulas countless times. Please help!
    Have attached an example of what I'm trying to achieve.
    Attached Files Attached Files

  2. #2
    Forum Guru Kaper's Avatar
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    Re: Project Percentage Tracking Formulas - HELP PLEASE!!

    I have no foggiest idea what shall be in empty cells K44, M44 etc, so will not comment on the last formula (for column J).

    Let's start from what is visible:

    Columns F and G formulas work well.
    For cell K3 , I'd suggest:
    Formula: copy to clipboard
    =IF(H3<>"","Completed",IF(AND(F3<>"",G3<>""),(F3-G3)/F3,""))

    and copy down

    It can be expanded to check other special conditions - like not started yet
    Formula: copy to clipboard
    =IF(H3<>"","Completed",IF(AND(F3<>"",G3<>""),(F3-G3)/F3,IF(AND(D3<>"",D3>=TODAY()),"Not started","")))

    etc.

    Or may be this column only percentage shall be shown, so
    Formula: copy to clipboard
    =IF(H3<>"",1,IF(AND(F3<>"",G3<>""),(F3-G3)/F3,0))

    and comments for special cases shall go to column J?
    Last edited by Kaper; 09-17-2018 at 04:24 AM.
    Best Regards,

    Kaper

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    Re: Project Percentage Tracking Formulas - HELP PLEASE!!

    Thanks Kaper for your help!

    For column J, I am trying to provide a status reflection/special condtions on the progress completion for each item to identify if something is "On Track", "At Risk", "Completed", etc.
    Example: =IF(today's date/planned days>=overall percentage,"On Track",IF(todays date/planned days>overall percentage-0.1,"At Risk","Off Track"))

    I hope that makes sense

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    Forum Guru Kaper's Avatar
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    How do you define the overall percentage

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    Re: Project Percentage Tracking Formulas - HELP PLEASE!!

    =(SUM(G3:G12))/(SUM(F3:F12))

    So the SUM of (Days Left) / SUM of (Planned Days)

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    Re: Project Percentage Tracking Formulas - HELP PLEASE!!

    Based on posts 3 and 5 I placed the following formula in cell G13: =(SUM(G3:G12))/(SUM(F3:F12))
    I placed the following formula in J3 and copied down to J12:
    Formula: copy to clipboard
    =IF(E3="","",IF(TODAY()/F3>=G$13,"On Track",IF(TODAY()/F3>G$13-0.1,"At Risk","Off Track")))

    See if they produce the expected results and if not let us know what results you do expect and some rational as to why.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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