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Formula to copy information from one worksheet to an overview sheet

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    Formula to copy information from one worksheet to an overview sheet

    HI,

    I have a set of sheets in one workbook. I need to create an overview document to give a snapshot view of the agreed information held on each individual sheet.

    I need a formula that will copy the information from each sheet to the overview sheet. Please see attached.

    In the overview sheet, column B (cell b4) works fine with the formula ='1'!b1:d1 and so on - this information is always going to be a number.

    The other sections will be a mixture of text, some numbers, some dates. When I use the formula above I get a #VALUE result.

    Please see attached. I have filled in some test information in sheet "1".

    I'm sure that there is a simple answer, but being Friday afternoon, my brain is not giving it to me!

    Thanks in advance.

    J
    Attached Files Attached Files

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    Forum Guru MarvinP's Avatar
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    Re: Formula to copy information from one worksheet to an overview sheet

    Hi Jen (in Quality Control?),

    My brain gets like that too (and too often). See the attached where I've used an Indirect Address combination. The address function takes the last parameter/argument as the sheet name which makes this work.

    Indirect Address using Sheet argument.xlsx
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    Re: Formula to copy information from one worksheet to an overview sheet

    HI Marvin,

    Yes, Quality Control, for my sins...!

    Thank you for this - this is a completely new one to me, so I am going to have a play around, but I think that I have figured it out, (kind of...!).
    Thanks muchly and Happy Friday.

    Jen

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    Re: Formula to copy information from one worksheet to an overview sheet

    Given your current layout, (and I'll comment in a minute on that) the simplest way would be to use Row 1 on the Overview sheet to hold the Cell reference on the indivudual sheets. So for instance in B1- enter 'B1', in C1 enter 'F1', in D1 enter 'B3'...etc

    Then the formula in B4 copied across and down would be

    Formula: copy to clipboard
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    However why are you collecting data in individual sheets like this. You are seriously compromising any analysis and making the same mistake that I see time and time again. You are mixing up the two elements of data capture and final reporting. The two require quite different treatments.

    A lot of people start by designing the form that they expect to see as the final report or which at first glance seems the best way of capturing data, and then wonder why it's so difficult to subsequently analyse and summarise or extract information from it.

    You should always capture data in a simple two dimensional table and worry about reporting information from it afterwards. Without exception doing this you will always be able to easily obtain management information. Rarely is this the case if you start the other way round.
    You will also throw open the whole wonderful world of the powerful Pivot table functionality.

    So before you get too far with this I'd create a single sheet database. In fact use the Overview sheet to record every single transaction. To make it easier to enter data use a single input row above the data and when everything is entered have a simple macro that would copy this row and add it to the database.
    Richard Buttrey

    RIP - d. 06/10/2022

    If any of the responses have helped then please consider rating them by clicking the small star icon below the post.

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    Re: Formula to copy information from one worksheet to an overview sheet

    Hi Richard,

    I agree that the form is clunky, but it is not for me.

    I was asked to create something with individual sheets where the user can either enter the information directly into the individual sheets, and add images if required, or print our the document to complete manually during a meeting - the information is for record keeping and not data analysis. In all probability, the individual sheets will be printed out and put in a file - though I am trying to break them of this habit!

    Thanks for your help with the formula.

    Cheers

    Jen

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    Re: Formula to copy information from one worksheet to an overview sheet

    Hi Jen- Since I had started, I went ahead and finished. Here's the completed version -Lee

    Please click the Add Reputation star below any helpful posts, and if you have your answer, mark your thread as SOLVED (Thread Tools up top). Thanks!-Lee
    Attached Files Attached Files

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