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Use a drop down to pull in a data set to a dashboard

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    Use a drop down to pull in a data set to a dashboard

    Hello,

    I am working on creating dashboard and one of the features I need to add is to display a data table based on a date range and product category. The data table has 25 columns in it and could have any number of rows based on the input. The data will be pulled from a master data file.

    I have found a few examples of using an Index Match formula that might work but they all seem to return only one piece of data instead of multiple rows and columns. I could use a vlookup but I think it would take too long to calculate.

    This is an example of the inputs (Yellow) and the table that I need to have returned.

    Table Example.JPG

    Thanks in advance!

    -AB

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    Re: Use a drop down to pull in a data set to a dashboard

    Can you please post a sample file with expected results.

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    Re: Use a drop down to pull in a data set to a dashboard

    Thanks for the response John.

    I attached a file with the expected results. I have not added in the combo boxes yet but you can see where they go in yellow.
    Attached Files Attached Files

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    Re: Use a drop down to pull in a data set to a dashboard

    I think the fastest way is using a dummy or key column in your master Data. I added it to column Z. You can hide this column if you wish.

    In Z2 copied down
    =IF(AND(E2=Results!$F$2,B2>=Results!$B$2, B2<=Results!$D$2),COUNT($Z$1:$Z1)+1,"")
    (I did a direct link to where you said you were going to put combo boxes. Adjust that if you have those combo boxes exporting to other cells. I would simply use the LIST dropdown option in Data Validation.

    Then in Results!A6 (since you are working with Excel 2003)

    =IF(ISERROR(MATCH(ROWS($A$1:$A1), 'Master Data'!$Z$2:$Z$4241,0)),"",INDEX('Master Data'!$A$2:$Y$4241, MATCH(ROWS($A$1:$A1), 'Master Data'!$Z$2:$Z$4241,0),COLUMNS($A$1:A$1)))
    Copy and paste special>Formulas out to Column Y and as far down as you wish to go.

    See attachment. (Zipped it because it exceeded Forum limit) Questions?
    Attached Files Attached Files
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    Re: Use a drop down to pull in a data set to a dashboard

    Hey ChemistB,

    This works perfectly. Thank you so much for your help. Apologies for the late response I was out of the office on paternity leave and the dashboard fell to the wayside.

    -AB

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    Re: Use a drop down to pull in a data set to a dashboard

    Better late than never. Glad it's working

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