This is what you wanted?
if so its called calculated fields
Some sites with examples to follow
http://www.excel-easy.com/examples/c...ield-item.html
http://www.contextures.com/excel-piv...ted-field.html
Re: formatting
if i understand your question correctly, there's options in pivot table you can set
http://www.contextures.com/excel-piv...le-format.html
Read from "Keep Formatting in Excel Pivot Table" on wards that can better explain it..with pictures
Bookmarks